NightOwl Consulting Philippines, Inc
Key Responsibilities • Email Management : Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups. • Phone Calls : Handle both inbound and outbound calls as needed • Calendar Management : Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated) • Bookkeeping : Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization. • Marketing Support : Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc. • Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium. • Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips. • Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team. • Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team. • Project Management : Assist in managing special projects, ensuring they are completed accurately and on time. Skills • , Knowledge and Expertise • Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry. • Exceptional organizational and multitasking abilities. • Proficient in all social media types • Strong attention to detail and a proactive approach to problem-solving. • Ability to handle many tasks in an ever-changing environment • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite and other relevant software. • Knowledge of Shape CRM is a plus. • Proficiency in Canva for assistance with marketing flyers is a plus.
NightOwl Consulting Philippines, Inc
