Optimum Source Inc.
Client Accounts Payable Coordinator About The Role We're looking for a detail-oriented Client Accounts Payable Coordinator to manage vendor and media payables tied to our client campaigns. You'll sit at the crossroads of finance, account, and media teams — owning invoice intake, matching, coding, and payment processing for production, media, and third-party vendor spend. Your work ensures vendors get paid accurately and on time, and that every dollar is correctly attributed to the right client, job, and budget line. This is a high-volume, deadline-driven role, ideal for someone who thrives on structure, isn't afraid to chase down approvals, and enjoys collaborating across creative, media, and finance teams. What You'll Do: Invoice Processing & Vendor Management Receive, review, and process high volumes of vendor invoices covering media buys, production, talent, print, and freelance services Perform three-way matching of invoices against purchase orders, insertion orders, and estimates; investigate and resolve discrepancies with vendors and internal teams Code invoices accurately to the correct client, job number, media channel, and general ledger account Serve as the primary point of contact for vendor payment inquiries and reconcile vendor statements monthly Process, Controls & Reporting Manage approval workflows in the agency's AP and job-costing systems, escalating aged or stalled approvals as needed Uphold internal controls and documentation standards; support internal, client, and external audits Identify and recommend process improvements to reduce cycle time and reduce manual handling What We're Looking For: Strong attention to detail and comfort managing a high volume of invoices under deadline pressure Excellent communication skills for coordinating across finance, account, and media teams, and for following up with vendors and internal approvers Solid understanding of AP fundamentals , including three-way matching, coding, and reconciliation Preferred Experience: Hands-on experience with agency job-costing or media-billing platforms (e.g., Advantage, NetSuite, Prisma/Mediaocean, Strata) Familiarity with insertion orders, media authorizations, post-buy reconciliation, and make-good credits Exposure to multi-client or multi-entity environments with intercompany allocations Experience supporting client audits or agency compensation reviews Pay: Php30,000.00 - Php60,000.00 per month Benefits Paid training Work from home Work Location: Remote
Optimum Source Inc.
