Luke Truetken
Job Type: Full-time Work Schedule: Monday through Friday, 9:00 a.m. to 5:00 p.m. Central Time Work Location: Remote Experience Required: 2–4 years We are seeking an organized, proactive, and tech-savvy Administrative Assistant to support the day-to-day operations of our digital marketing agency. The ideal candidate has 2–4 years of experience supporting a digital marketing agency or a similar fast-paced professional services company. This person will assist with administrative coordination, client account support, sales reporting, meeting management, project tracking, and internal operations. You must be comfortable working independently, managing multiple priorities, and communicating professionally with team members, clients, and prospects. Key Responsibilities Support the agency’s daily administrative and operational activities. Manage emails, calendars, appointments, meetings, and follow-up tasks. Schedule and coordinate meetings through Zoom and Google Meet. Maintain organized client, project, and sales records. Update tasks, deadlines, assignments, and project statuses in ClickUp. Enter, review, and maintain accurate information in Salesforce, GoHighLevel (GHL), and other agency systems. Assist the sales and account management teams with data collection, pipeline updates, and client information. Create weekly and monthly reports for sales, account management, and agency leadership. Compile data from Salesforce, GoHighLevel, Google Analytics, and other reporting platforms. Track sales activity, leads, opportunities, client performance, deliverables, and follow-up items. Prepare meeting agendas, notes, presentations, spreadsheets, and internal documents. Coordinate with team members to ensure deadlines and client commitments are met. Assist with onboarding new clients, employees, and contractors. Maintain standard operating procedures, templates, and internal documentation. Handle confidential client, employee, and company information professionally. Provide general administrative and HR support as needed. Required Qualifications 2–4 years of administrative or operations support experience within a digital marketing agency. Strong knowledge of Microsoft Outlook and Google Workspace, including Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets, and Google Slides. Experience using Zoom and Google Meet. Experience using ClickUp or a similar project management platform. Working knowledge of Salesforce and GoHighLevel. Familiarity with Google Analytics and digital marketing reporting. Experience creating accurate, easy-to-understand reports for sales and account management teams. Strong written and verbal English communication skills. Excellent organizational, time-management, and follow-up skills. Strong attention to detail and data accuracy. Ability to manage multiple priorities in a deadline-driven environment. Ability to work independently while collaborating with a remote team. Reliable internet connection and a professional remote-work setup. Availability to work from 9:00 a.m. to 5:00 p.m. Central Time, Monday through Friday. Preferred Qualifications Previous human resources or recruiting experience. Experience with employee onboarding, maintaining personnel records, scheduling interviews, and coordinating HR documentation. Familiarity with digital marketing services such as SEO, paid advertising, social media marketing, email marketing, content marketing, and website development. Experience supporting client-facing account managers or sales representatives. Advanced Google Sheets or Microsoft Excel skills. Experience creating dashboards, performance summaries, and pipeline reports. Ideal Candidate You may be a strong fit for this position if you are: Highly organized and dependable. Proactive and comfortable taking ownership of tasks. Detail-oriented and accurate. Confident working with multiple software platforms. Able to anticipate what the team needs before being asked. Professional when communicating with clients and internal team members. Comfortable working in a fast-moving digital agency environment. Benefits Pay raise Promotion to permanent employee Work from home Experience: Administrative: 2 years (Required) Digital marketing: 2 years (Required) Go High Level: 1 year (Required) Work Location: Remote
Luke Truetken
