StudentHouse
Data \& Administration Specialist About Us We are a growing housing support and relocation business that helps renters find suitable accommodation while supporting landlords and property partners with property promotion and related services. Our business is built on information. Every property recommendation, landlord relationship, renter enquiry and booking relies on accurate, organised and up-to-date data. As we continue to grow, we are looking for a Data \& Administration Specialist to take ownership of the data, records and information systems that support the business. This includes property data, landlord records, renter information, CRM systems, website content and internal databases. This role is ideal for somebody who enjoys working with information, creating structure, improving organisation and building systems that help a business operate efficiently. We are looking for somebody who takes pride in maintaining high-quality data, keeping information organised and continuously looking for better ways of working. The Opportunity This is a key support role within the organisation. The successful candidate will take ownership of maintaining accurate, organised and reliable information across our systems, databases and administrative processes. We are looking for somebody who enjoys creating order from complexity, working with large amounts of information and improving the quality and structure of data. You will be encouraged to bring your own ideas, experience and attention to detail to help improve systems, processes and overall efficiency. As the business grows, there will be opportunities to take on increased responsibility and contribute to how data, administration and information management are developed across the organisation. Key Responsibilities Data Management \& Ownership Take ownership of maintaining accurate and organised information across multiple business systems. Maintain property information, landlord records and internal databases. Update property availability, pricing and promotional information. Organise and manage property photographs, floorplans and supporting documentation. Review information for accuracy and identify missing, inconsistent or outdated records. Develop and maintain structured systems for organising information. Ensure information remains accurate, reliable and easily accessible. CRM \& Database Administration Maintain accurate records within our CRM system. Update renter, landlord and property information. Ensure all interactions, updates and activities are properly recorded. Monitor data quality and consistency across multiple systems. Assist with reporting, tracking and data analysis activities. Landlord \& Property Partner Coordination Contact landlords and property partners to obtain property updates and availability information. Follow up on outstanding requests and information requirements. Coordinate property viewings and appointments where required. Maintain professional relationships with landlords and accommodation providers. Website \& Content Administration Upload and update property information on WordPress websites. Add photographs, content and property details. Review website content to ensure information remains accurate and current. Support content updates across company websites. Process Improvement \& Technology Identify opportunities to improve organisation, efficiency and data quality. Suggest practical improvements to workflows and administrative processes. Utilise technology and AI tools to improve productivity and efficiency. Contribute ideas that help improve systems, processes and operational effectiveness. General Business Support Support a variety of administrative and operational projects across the business. Assist with ad hoc tasks and special projects as business requirements evolve. Provide administrative support to management and colleagues when required. Contribute to new initiatives and business improvement projects. Candidate Profile We welcome candidates from a variety of backgrounds including administration, executive assistance, project coordination, property administration, financial services administration, data management and related fields. The ideal candidate will be: Highly organised and detail-oriented. Comfortable working with large amounts of information and data. Reliable, dependable and able to work independently. Process-driven with excellent follow-through. Proactive and naturally organised. Comfortable identifying problems and proposing solutions. Professional and confident in written communication. Curious about technology and open to using AI and automation tools to improve efficiency. Someone who takes genuine pride in maintaining accurate records and high standards of work. Essential Requirements Previous experience in administration, coordination, data management or a similar role. Strong experience working with spreadsheets and administrative records. Excellent written English. Strong attention to detail and organisational skills. Ability to manage multiple tasks and priorities effectively. Confidence using online systems, software and technology platforms. Ability to work independently with minimal supervision. Desirable Experience The following would be advantageous but are not essential: CRM experience (HubSpot or similar platforms). WordPress experience. Property, housing or real estate experience. Executive Assistant or Project Administrator experience. Experience working remotely for an international organisation. Experience using AI tools to improve efficiency and productivity. Relevant experience, organisation skills and attention to detail are considered more important than formal qualifications. Working Arrangements Full-time remote position based in the Philippines. Working hours aligned with Irish business hours. Reliable internet connection and suitable home office setup required. Training and support provided. Contractor arrangement (not an employee-employer relationship). Remuneration ₱40,000 – ₱50,000 per month depending on experience and qualifications. Annual performance bonus scheme. Performance and salary reviews conducted periodically. Opportunities to take on increased responsibility as the business grows. Why Join Us? Opportunity to take ownership of important business data, systems and records. Play a key role in supporting a growing international housing and relocation business. Long-term remote opportunity with a stable and supportive team. Opportunity to contribute ideas, improve processes and help shape how information is managed across the organisation. Exposure to a wide range of business functions including data management, CRM administration, landlord coordination and website content management. Encouragement to utilise technology and AI tools to improve efficiency and productivity. If you enjoy working with data, creating structure, maintaining organised systems and helping a growing business operate efficiently, we would love to hear from you. To apply, please submit your CV through Indeed. Shortlisted candidates will be contacted regarding the next stages of the recruitment process. Job Type: Full-time Pay: Php40,000\.00 - Php50,000\.00 per month Benefits Work from home Application Question(s): Have you previously worked in a data management, administration, coordination, executive assistant, project administration, CRM administration or similar role? Briefly describe the role in which you were most responsible for maintaining records, spreadsheets, databases, CRM systems or administrative information. Work Location: Remote
StudentHouse
