1UP CARGO
We are seeking a highly organized, experienced and proactive Executive Personal Assistant to provide direct support to a busy CEO. This is a remote position requiring availability during North American PST/EST business hours . This role is best suited to someone who thrives in a fast-paced, high-expectation environment, works independently, and takes full ownership of assigned responsibilities without requiring constant follow-up. Key Responsibilities · Manage and coordinate Director's business and personal calendars , appointments, meetings and deadlines. · Manage tasks independently, maintain action lists and ensure deadlines and commitments are followed through to completion. · Prepare regular reports, summaries, trackers and status updates without needing to be asked. · Liaise professionally with employees, clients, suppliers, professional advisers and other internal/external stakeholders by phone and email . · Draft and proofread correspondence, reports, presentations and other documents. · Conduct research, gather information and present findings clearly and concisely. · Prepare for meetings, organize supporting information, take notes/minutes when required and follow up on action items. · Maintain organized electronic files, records and confidential documentation. · Assist with administrative, legal, corporate and personal matters as required. · Handle highly confidential and sensitive business and personal information with absolute discretion. · Proactively identify outstanding matters and follow up with relevant parties rather than waiting for instructions. · Other tasks as assigned. Requirements · Minimum 3 years of executive assistant, personal assistant, secretarial or similar experience , preferably supporting senior executives in a fast-paced environment. · Advanced Microsoft Office skills are mandatory , particularly Outlook, Excel, Word and PowerPoint. · Advanced Outlook skills, particularly complex calendar and meeting management . · Advanced Excel skills, including formulas, pivot tables, charts/diagrams, data analysis and report preparation . · Excellent written and spoken English and strong professional communication skills. · Exceptionally organized, detail-oriented and data-driven . · Experience in Freight forwarding industry or a degree in international trade is preferred. · Strong reporting, research and information-management skills. · Ability to prioritize multiple competing deadlines and distinguish urgent matters from less important tasks. · Ability to work independently with minimal supervision and provide regular progress/status reports. · Strong judgment, problem-solving skills and ability to take initiative. · Reliable and comfortable working remotely during PST/EST hours/night shift , depending on the candidate's location. · High level of integrity and discretion when handling confidential information. Preferred Qualifications Candidates with a business, legal, paralegal or related university/college qualification , legal-secretarial experience, law-firm experience, or freight forwarding/logistics experience will be strongly preferred. Working Style & Compensation This is a demanding role with high expectations for accuracy, responsiveness, organization and follow-through . I maintain high professional standards and expect assigned tasks to be owned and completed without repeated reminders. In return, a successful candidate who consistently performs at a high level can expect generous compensation and performance-based monetary bonuses . This position is ideal for an experienced professional who enjoys responsibility, autonomy and working directly with a fast-paced executive, and who is looking for a long-term remote role. Pay: Php60,809.00 - Php82,093.00 per hour Application Question(s): Do you have a university or college degree/diploma in Business, Paralegal Studies, Legal Studies, Administration or a related field? If yes, please specify your qualification, institution and field of study. Do you have previous freight forwarding, logistics or supply-chain experience? If yes, please briefly describe your role and number of years of experience. Do you have a minimum of 3 years of secretarial, Executive Assistant, Personal Assistant or similar administrative experience? Please state the number of years and the type of executives/professionals you supported. Do you have advanced Microsoft Outlook skills, particularly advanced calendar management? Please briefly describe your experience managing complex calendars, meetings, scheduling conflicts and multiple time zones. Do you have advanced Microsoft Excel skills, including formulas, pivot tables, charts/diagrams, data analysis and report preparation? Please provide examples of the Excel functions and reports you are comfortable preparing. Are you fluent in both written and spoken English and comfortable communicating professionally with senior management and external stakeholders by phone, email and video calls? Education: Bachelor's (Required) Work Location: Remote
1UP CARGO
