BEEHIVE-BPO COPR.
Job Summary The Virtual Assistant will serve as the Founder's primary operational support across all active brands — managing inbox and calendar, coordinating content and show production, supporting marketing funnels and CRM workflows, assisting with hosted travel event logistics, and handling day-to-day administrative and light bookkeeping tasks. This is a generalist role for someone who is highly organized, comfortable switching between creative, administrative, and customer-facing tasks, and confident working independently with minimal daily supervision. Key Responsibilities Executive & Inbox Support Manage the Founder's email inbox: triage, flag priorities, draft and send routine replies for approval. Manage calendar scheduling, meeting coordination, and reminders across multiple brands and time zones. Prepare brief daily or weekly summaries of outstanding tasks, deadlines, and follow-ups. Content & Show Production Support Support production scheduling for the owner, including guest outreach, booking confirmations, and reminder communications. Organize and track the episode calendar, scripts, and recording logistics. Assist with light formatting, proofreading, and file organization for owner Publishing House manuscripts and materials. Schedule and queue content across YouTube and social channels. Marketing, CRM & Funnel Support Maintain and update contacts, pipelines, and automations within GoHighLevel (GHL). Support webinar and funnel logistics: registration lists, reminder sequences, and follow-up messaging. Monitor and respond to routine inbound leads and inquiries, escalating qualified prospects Travel & Event Coordination Assist with guest communications, itineraries, and logistics coordination for Luminous Villa Journeys retreats and masterminds. Track bookings, payments, and guest lists for hosted journeys and pop-up events. Coordinate vendor and venue communications for in-person events (e.g., yacht events, masterminds). Administrative & Business Operations Maintain organized digital files across brands (contracts, insurance documents, corporate records). Support light bookkeeping tasks: expense tracking, invoice follow-up, and receipt organization. Assist with research tasks and vendor/partner outreach as needed. Requirements 2+ years of experience as a Virtual Assistant or Executive Assistant, ideally supporting a founder or small business owner. Strong written English communication skills; comfortable drafting client- and guest-facing messages. Highly organized with excellent follow-through on multi-step, multi-brand tasks. Comfortable learning and working within CRM/marketing automation platforms (GoHighLevel experience a plus). Discretion and professionalism handling sensitive business, financial, and personal information. Reliable internet connection and availability during agreed core hours. Benefits Full government-mandated benefits: SSS, PhilHealth, and Pag-IBIG Night differential pay and holiday compensation 13th-month pay bonus Free HMO coverage with 1 free dependent upon regularization Paid leave entitlements upon regularization Accident insurance for added peace of mind Quarterly Perfect Attendance Incentives Company-Sponsored Events – Team building, employee engagement programs, and more Pay: Php35,000.00 - Php38,000.00 per month Application Question(s): Are you able to start immediately? Experience: Calendar Management: 2 years (Required) GoHighLevel: 1 year (Required) Executive Assistant: 2 years (Required) Digital marketing: 2 years (Required) Work Location: Remote
BEEHIVE-BPO COPR.
