IT by Design
Work From Home | Full-Time | Night Shift (U.S. Eastern Time) Are you an experienced Executive Assistant who enjoys working in a fast-paced environment where every day is different? We are looking for a highly organized and proactive professional to provide direct support to our CEO. This role goes beyond calendar management—you will help coordinate priorities, streamline communication, manage projects, and keep important initiatives moving forward. If you're someone who takes ownership, communicates confidently, and enjoys using modern technology to improve productivity, we'd like to hear from you. What You'll Be Responsible For Manage the CEO's calendar, meetings, appointments, and scheduling across multiple time zones. Organize domestic and international travel, including itineraries, accommodations, and expense tracking. Review emails, identify priorities, and prepare responses or drafts when appropriate. Prepare presentations, reports, meeting materials, and executive documentation. Track projects, action items, and deadlines to ensure timely completion. Coordinate with internal teams and external stakeholders on behalf of the CEO. Take detailed meeting notes and maintain accurate records of discussions and follow-up tasks. Identify opportunities to improve processes by using digital tools and automation where appropriate. Handle confidential information with professionalism and discretion. Qualifications At least 5 years of Executive Assistant experience supporting a CEO, Founder, President, or other C-level executive. Experience supporting executives in a U.S. or global business environment is highly preferred. Strong experience managing complex calendars, executive communications, and competing priorities. Excellent written and verbal English communication skills. Highly organized with exceptional attention to detail. Able to work independently while managing multiple responsibilities. Comfortable using productivity and collaboration tools, including Microsoft Office, Outlook, Teams, SharePoint, OneDrive, and Zoom. Familiarity with AI productivity tools such as ChatGPT, Microsoft Copilot, Claude, or similar platforms is an advantage. Strong problem-solving skills with the ability to anticipate needs and follow through with minimal supervision. Dedicated home office with a reliable internet connection. Available to work Night Shift (U.S. Eastern Time). Preferred Experience Supporting senior executives in technology, professional services, or BPO organizations. Project coordination or operations support. Experience improving workflows or implementing process improvements. Exposure to AI-assisted productivity or business automation tools. Why You'll Enjoy This Role Opportunity to work directly with executive leadership. Exposure to strategic business initiatives. Collaborative and supportive work environment. A role that values initiative, accountability, and continuous improvement. Pay: Php20,000.00 - Php60,000.00 per month Benefits Company events Health insurance Life insurance Opportunities for promotion Promotion to permanent employee Work from home Work Location: Remote
IT by Design
