PropPerly Co UK
This PropPerly (UK-based virtual assistant agency) job post is intended for Filipino Virtual Assistants currently based in the Philippines to work with one of our clients. Please read the entire post carefully before submitting your application, and make sure to follow the instructions in the How to Apply section . Thank you! How To Apply Submit the following via email to recruitment@propperly.co.uk with subject: Senior PMO & Project Controls Coordinator Your CV in PDF format A short audio introduction (2–3 minutes) recorded via Vocaroo.com explaining: (1) your current or most recent PMO or project controls role (2) how you personally use Microsoft Project — building programmes, look-aheads, updating progress, critical path (3) how you have used Procore — setting up projects, document control, tracking (4) an example of a project dashboard or client report you produced regularly Applications without the audio introduction will not be considered. Important This is a senior, hands-on project controls role, not general admin support. You must have personally built and maintained programmes in Microsoft Project. Listing it as a skill is not enough — we will ask you to talk through how you use it. This role is NOT suitable for candidates whose experience is primarily in Property Management, Real Estate Administration, Lettings, Short-Term Rentals, or general virtual assistance. About The Role We are recruiting on behalf of an established UK fire, security and specialist contracting business. This is a full-time, fully remote role supporting the UK delivery and leadership team with project governance, planning, commercial tracking and executive reporting across multiple live projects. You will be the person who keeps programmes current, trackers accurate, and leadership informed — chasing project managers for updates and turning site information into clear reporting. Key Responsibilities Project Governance Create and set up new Procore projects Maintain project folders and document control Track RFIs, CORs, submittals, TQs and NCRs Maintain action trackers Prepare weekly project dashboards Monitor programme performance Planning & Controls Build and update Microsoft Project programmes Produce look-ahead programmes Update progress percentages from site feedback Maintain resource schedules and produce resource forecasts Maintain project risk registers Track project milestones and critical paths Commercial Support Maintain variation and change order logs, and quotation trackers Monitor client instructions Support cost value reconciliation data preparation Produce project cost reports Delivery Support Weekly progress reports Site photo management Procurement schedules and mobilisation tracking Handover documentation and O&M register management Executive Support Chase project managers for updates Prepare leadership reports and board packs Build dashboards and maintain KPI scorecards Manage meeting actions Required (Non-Negotiable) 5+ years in project administration, PMO, or project controls Advanced Microsoft Project — building and maintaining programmes, not just viewing them Procore experience Construction project experience Experience supporting UK, Australian or US businesses Strong Microsoft Excel Excellent written English — this role produces client and board-facing reports Confident chasing senior people for information and following up until you get it Available full-time during UK business hours, Monday to Friday Reliable home office setup with high-speed internet and backup power Highly Desirable Salesforce Xero SharePoint and Box Fire, security or specialist contracting background Who This Role Suits Someone who genuinely enjoys programmes, trackers and reporting rhythm A self-starter who chases rather than waits A professional who takes pride in accurate, on-time reporting What We Offer USD $7.00 – $8.00/hour, full-time, based on experience and systems knowledge Top of the band reserved for the strongest programme-building and Procore depth Long-term, stable role with a growing UK business Onboarding and training on client-specific standards Annual performance review with structured pay progression Fully remote work from home, paid in USD Pay: Php430.00 - Php495.00 per hour Work Location: Remote
PropPerly Co UK
