Rushmore Construction Group
Rushmore Construction Group =============================== Construction Operations & Finance Assistant ================================================ Location: Remote Type: Contract | Part-Time to Start | Opportunity to Grow Pay: $8 - $14 USD per hour , commensurate with experience Help Keep Exceptional Construction Projects Organized, Profitable, and Moving Forward. Rushmore Construction Group is a growing, founder-led custom luxury home builder based in Monmouth County, New Jersey. We guide homeowners through every phase of the building process, from pre-construction planning and design coordination through construction and long-term care. We take pride in exceptional workmanship, attention to detail, and creating one-of-a-kind homes rather than producing from a standard floor plan. We're looking for a detail-oriented, financially capable Construction Operations & Finance Assistant to support the financial and operational side of our growing construction business. This is not a basic administrative assistant position. You'll work with construction financial data, project costs, operational trackers, forecasts, documentation, vendor and subcontractor information, and the systems that help us understand how our projects and business are performing. You'll be responsible for helping turn information from across the company into organized, accurate, useful financial and operational reporting. We're looking for someone who understands construction or real estate finance, is highly capable in Excel or Google Sheets, can make sense of incomplete or messy information, and is comfortable taking ownership of recurring work without needing step-by-step direction for every task. Key Responsibilities Maintain and update recurring operating forecasts, financial models, and internal reporting for Rushmore. Maintain financial and operational trackers used to monitor company and project performance. Prepare first-pass financial and operational data for periodic management reviews, forecasting, budgeting, and planning. Gather, organize, and reconcile source information from construction projects, accounting systems, project-management software, subcontractors, vendors, payroll records, and internal company systems. Support project-level job costing and margin analysis. Help track project budgets, committed costs, actual costs, outstanding costs, cost-to-complete projections, allowances, change orders, and other financial information. Review financial and operational data for gaps, inconsistencies, unusual activity, missing information, or potential errors and proactively flag issues for review. Help organize subcontractor and vendor costs, invoices, payment information, purchase information, and supporting documentation. Assist with the preparation and maintenance of project-level and company-level financial reporting. Support management in analyzing project profitability and identifying areas where costs, margins, or operating performance require additional attention. Build and maintain spreadsheets, dashboards, trackers, templates, and other tools that improve visibility into company and project performance. Assist with the organization and improvement of Rushmore's internal operating systems and processes. Draft and maintain SOPs, process documentation, checklists, and internal operating procedures following agreed-upon changes. Help document recurring financial, administrative, and operational workflows so processes can be followed consistently as Rushmore grows. Support payroll, HR administration, recruiting, onboarding, and other internal operational workflows as required. Maintain organized records and documentation across financial and operational systems. Work with Buildertrend, QuickBooks, spreadsheets, and other company systems to ensure information is accurate, current, and usable. Assist with one-off financial and operational analysis as new business questions or project requirements arise. Take ownership of recurring assigned responsibilities and ensure deadlines are met without requiring constant follow-up. Communicate clearly when information is missing, numbers do not reconcile, or additional decisions or input are required. Continually look for ways to improve reporting, organization, financial visibility, process consistency, and operational efficiency. Qualifications 2-5 years of relevant experience, preferably involving construction finance, real estate finance, construction accounting, project accounting, operations, or a similar environment. Experience working with construction job costing, project-level financial reporting, project budgets, costs, margins, subcontractors, vendors, or similar construction financial information. Strong Excel and/or Google Sheets skills are required. Comfortable building, maintaining, and working within financial models, forecasts, trackers, and reporting spreadsheets. Strong numerical ability and attention to detail. Comfortable working with messy, incomplete, or inconsistent source data and organizing it into accurate, usable information. Ability to identify discrepancies, missing information, unusual costs, or other potential financial and operational issues rather than simply entering data. Familiarity with construction accounting, project-management, ERP, or property-management software such as Buildertrend, QuickBooks, DoorLoop, Escala, or similar systems is strongly preferred. Buildertrend experience is a strong plus. Familiarity with subcontractor and vendor payment structures, project-level P&Ls, equipment or capital expenditure decisions, payroll, or similar construction finance concepts is preferred. Excellent organizational skills and the ability to manage recurring deadlines and multiple priorities. Clear, concise written communication skills. Comfortable preparing documentation and reports that may be reviewed by company leadership and other stakeholders. Self-directed and comfortable taking ownership of work without receiving step-by-step instructions for every task. Strong judgment regarding when to independently resolve an issue and when to escalate a question or discrepancy. Comfortable working remotely and communicating proactively with a distributed team. Experience in a fast-growing, founder-led construction or real estate company is a plus. Consulting, fractional operations, bookkeeping, accounting, or agency-adjacent experience is helpful but not required where the candidate has strong construction or real estate financial experience. A solutions-first attitude and the ability to remain organized, accurate, and accountable when priorities change. Pay & Benefits Contract position. Remote. Part-time to start, with the opportunity for responsibilities and hours to grow as Rushmore expands. Pay: $8 - $14 USD per hour, commensurate with experience. Initial responsibilities will focus primarily on recurring, structured financial and operational work, including forecasts, trackers, reporting, and data organization. Additional responsibilities will be introduced as familiarity with Rushmore's projects, financial structure, systems, and operating processes develops. Opportunity to work directly with company leadership and gain visibility into the financial and operational side of a growing custom luxury home builder. Opportunity to take on increasing responsibility across finance, reporting, project controls, systems, HR, and business operations. Meaningful opportunity to help improve the systems and processes Rushmore uses as the company grows. Work involving distinctive, high-end custom residential construction projects rather than high-volume production building. Why Rushmore Construction Group? Rushmore offers someone with strong construction finance and operations skills the opportunity to work closely with a growing custom home builder where the numbers you manage directly influence real projects and real business decisions. You'll also have the opportunity to grow with the position. The role will begin with recurring, structured responsibilities such as forecast updates, financial trackers, job-cost information, and reporting. As you develop a deeper understanding of Rushmore's projects and systems, you'll have the opportunity to take ownership of increasingly complex financial and operational responsibilities. Rushmore Construction Group is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.
Rushmore Construction Group
