Outsourced
============================== Full Time Employee Job Summary Dayshift; Homebased Job Description About Us Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals. Position Summary The Admin Bookkeeper is responsible for providing bookkeeping, financial administration, and general office support to ensure the smooth day-to-day operation of the business. This role requires strong organisational skills, attention to detail, and the ability to manage multiple priorities while supporting both financial and administrative functions. The successful candidate will work closely with the Directors and project team to maintain accurate financial records, support project administration, and assist with office operations. Key Responsibilities Bookkeeping & Finance Process supplier invoices and reconcile purchase orders. Prepare and issue client invoices and progress claims. Monitor Accounts Receivable and follow up outstanding payments. Manage Accounts Payable and supplier payments. Perform daily bank reconciliations. Maintain accurate financial records using Xero or MYOB . Assist with payroll processing and employee expense reimbursements. Prepare monthly financial reports for management. Support BAS preparation by maintaining accurate bookkeeping records (Australian accounting standards). Assist external accountants with month-end and year-end reporting. Administration Provide day-to-day administrative support to the Directors and project team. Manage incoming emails, correspondence, and document filing. Maintain electronic filing systems and project documentation. Coordinate meetings, appointments, and calendars. Prepare meeting agendas and take meeting minutes when required. Assist with document formatting and report preparation. Maintain office supplies and coordinate service providers where necessary. Project Administration Assist with project setup and administration. Maintain project budgets and cost tracking. Support contract administration documentation. Coordinate consultant invoices and project-related documentation. Assist with tender and proposal administration. Maintain project registers and schedules. Compliance & Record Keeping Ensure financial records are maintained accurately and confidentially. Maintain company compliance records and licenses. Assist with insurance renewals and statutory documentation. Support continuous improvement of administrative and financial processes. Skills & Experience Essential Minimum 3 years' experience in bookkeeping and administration. Strong knowledge of Xero (preferred) or MYOB. Experience supporting Australian businesses is highly regarded. Sound understanding of Accounts Payable, Accounts Receivable, payroll, and reconciliations. Excellent Microsoft Office skills, particularly Excel. Outstanding organisational and time management skills. Excellent written and verbal English communication. High attention to detail and accuracy. Desirable Experience within architecture, engineering, construction, or professional services. Familiarity with Australian GST, BAS, and payroll processes. Experience using project management systems such as WorkflowMax, SimPRO, Monday.com, Asana, or similar. Knowledge of document management platforms such as SharePoint or Google Workspace. Work Location Home based work set up Monday to Friday; 9am-6pm AEST Should have strong internet connection (minimum of 20 mbps) Should have own Laptop/PC (minimum of i5 8GB RAM) Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly
Outsourced
