Project Manager

Job Description

ABOUT YOU You hold the whole picture. Multiple projects, multiple clients, competing deadlines, and one shared team, and you know at any moment what is on track, what is at risk, and what needs a decision today. You are the person who says the difficult thing early. A scope that has quietly doubled, a deadline that was never realistic, a client expectation nobody has corrected. You raise it while it is still a conversation rather than a problem. You are protective of your team's time. You do not accept every request and pass it straight to a designer. You question, scope, and push back where it is warranted, then come back with something workable. You are organised in a way other people can rely on. Briefs are complete, tasks are assigned, dependencies are mapped, and nobody is sitting idle waiting for an answer you forgot to chase. You understand creative and digital work well enough to plan it properly. You know roughly what a landing page, a brand identity, or a 30 second animation actually takes, so your timelines survive contact with reality. You have worked in a startup, so you are used to running several things at once without a large team or a mature process behind you. Where the process is missing, you build it. You are comfortable in front of clients. You lead calls, keep them focused, capture actions, and follow up without prompting. You take ownership of outcomes. When a project slips, you are not looking for who to blame. You are already working out how to recover it. THIS ROLE IS NOT A GOOD FIT IF YOU Are a task administrator rather than a project owner Pass client requests straight through to the team without scoping or questioning them Wait until a deadline is missed to flag that it was at risk Avoid difficult conversations about scope, budget, or timelines Manage one project at a time and lose track when several run in parallel Need a process handed to you rather than building one where it is missing Prefer to sit in client meetings rather than lead them Cannot estimate creative or digital work with any accuracy Chase updates by asking the team the same question repeatedly instead of maintaining a system Go quiet when a project is off track Are looking for part-time, freelance, or project-based work Plan to hold this alongside another full-time role Want something temporary while you look for a permanent position Responsibilities Project ownership Own multiple concurrent creative and digital projects from brief through to delivery Scope work properly, including deliverables, assumptions, exclusions, and approval points Build realistic timelines with dependencies, buffers, and clear critical paths Break projects into tasks, assign them, and keep the board current and accurate Identify risks early and put a mitigation in place rather than reporting the risk and waiting Resourcing and capacity Plan resourcing across projects so the team is used well and not overloaded Track capacity and flag conflicts before they force a delay Coordinate across design, video, web, and content so handoffs are clean and nothing stalls Escalate resourcing shortfalls with options attached, not just the problem Scope, budget, and change control Monitor scope actively and manage change requests through a clear process Track hours or effort against estimate and flag overruns early Prepare and maintain project documentation including briefs, trackers, and change logs Support estimating and quoting for new work based on historical delivery data Client management Act as the day to day point of contact for assigned accounts Lead client calls with a clear agenda, and circulate minutes and actions afterwards Translate client requirements into clear, actionable briefs for the team Provide proactive progress updates covering status, blockers, and next steps Manage expectations directly and offer practical alternatives when a request is not viable Process and quality Run sprint or workflow ceremonies including planning, standups, and retrospectives Check deliverables against the approved brief before they go to the client Maintain organised, correctly named, and version controlled project files Improve delivery processes, templates, and documentation over time Requirements Education Bachelor's degree in business, marketing, communications, information technology, multimedia arts, or a related field. Equivalent professional experience is accepted in place of a degree. Experience At least 5 years in project management within a creative, digital, or marketing environment At least 2 years working with international brands Startup or agency experience in a fast-moving, resource-conscious environment Proven experience running at least five concurrent projects or accounts Experience leading cross-functional project teams, including designers, editors, and developers Experience working directly with international clients Experience running Agile or sprint-based workflows, including planning, standups, and backlog management Track record of building timelines and estimates that hold up in delivery Technical knowledge Working understanding of creative and digital production, covering graphic design, video, web design, and web development, sufficient to scope and plan the work accurately Understanding of typical production stages, dependencies, and realistic effort for each Comfortable with project financials including estimates, budget tracking, and utilisation Competent in spreadsheets, including formulas, trackers, and basic reporting Communication and client management Strong written and spoken English, able to lead a client call and represent the team with confidence Experience writing clear status reports that translate delivery detail for non-technical stakeholders Confident setting expectations, negotiating timelines, and saying no with an alternative attached Comfortable running meetings over Zoom, Google Meet, or Microsoft Teams Tools and platforms ClickUp or a comparable project management platform, at an advanced level Google Workspace, particularly Sheets and Docs Slack Familiarity with Figma and design handoff workflows Availability and commitment Full-time availability. This is not a part-time, freelance, or project-based engagement. No concurrent full-time role or competing commitments Consistent working hours with advance notice for any planned absence Minimum 12-month commitment to the role Equipment and workspace Reliable high-speed internet suitable for video calls and collaboration tools A computer capable of running multiple applications simultaneously Clear microphone and webcam for professional meetings A quiet, professional, distraction-free workspace suitable for client calls Confidentiality and security Ability to protect client information, project files, credentials, and internal processes while working remotely Secure handling of passwords, access permissions, files, and sensitive client data NICE TO HAVE Certifications Professional Scrum Master I (PSM I) or Certified ScrumMaster (CSM) CAPM or PMP Google Project Management Certificate PRINCE2 Foundation or Practitioner Lean Six Sigma Yellow or Green Belt ClickUp, Asana, or Monday.com platform certification Additional skills Experience with retainer or subscription-based client models Experience implementing or migrating a project management system Exposure to resource planning or capacity tools Experience with web development workflows and QA Experience with web design workflows and QA Experience with multimedia QA Benefits Fully remote, work from anywhere Biweekly payout 21 general leaves 10 paid PH holiday leaves 8 paid UK holiday leaves Monthly reimbursable Wellness & Growth allowance Quarterly Learning & Skill Workshops Mental Health Wellness Support Access to UDEMY and other learning subscriptions Creative and collaborative work culture Exposure to high-impact roles within a growing marketing team Work with purpose-driven organisations Pay: From Php40,000.00 per month Work Location: Remote