Chief of Staff- Full Time

Job Description

Full-Time | 40 hours per week | 8hrs a day | US Time Zone About The Role We are looking for an exceptional Chief of Staff to become the operational extension of our Founder and help drive execution across the business. This is not an administrative role. You will serve as the Founder’s strategic partner—bringing structure, driving accountability, coordinating cross-functional initiatives, and ensuring the business operates efficiently as it scales. You’ll work closely with leadership to create clarity across departments, keep strategic priorities moving, and build the operational systems that allow the Founder to focus on growth, partnerships, and long-term strategy. The trusted operator who keeps the organization running smoothly while enabling the Founder to perform at the highest level. This role is ideal for someone who enjoys both strategy and execution, thrives in fast-paced environments, and wants to become a senior business operator with a clear path toward Head of Operations / COO as the business grows. Key Responsibilities Executive Operations Own the Founder’s calendar, scheduling, and strategic priorities. Protect dedicated time for deep work, business development, travel, and strategic planning. Manage inbox triage and prioritize communications. Prepare daily executive briefings that include priorities, calendar overview, department updates, critical decisions, and blockers. Operational Leadership Act as the central communication hub across departments. Collect updates from leadership and ensure information reaches the appropriate stakeholders. Identify operational risks before they become larger issues. Keep projects moving without requiring constant Founder involvement. Leadership & Meeting Management Build agendas and prepare meeting materials. Facilitate leadership meetings and maintain operational cadence. Record key decisions and action items. Follow up with stakeholders to ensure commitments are completed on time. Project & Strategic Execution Track company-wide initiatives, launches, and strategic projects. Maintain visibility across cross-functional milestones. Coordinate teams to ensure projects remain on schedule. Escalate blockers and help resolve operational challenges. Content & Operational Coordination Coordinate the Founder’s content production workflow. Manage production schedules, contractors, editors, and publishing timelines. Ensure content projects remain organized and on schedule. Systems & Process Improvement Build and improve operational systems and workflows. Create documentation and scalable processes. Identify opportunities to improve efficiency through automation and AI. Requirements Non-Negotiables 5+ years of experience as a Chief of Staff, Executive Operations Manager, Operations Manager, Project Manager, Executive Assistant, or a similar strategic operations role. Exceptional organizational and project management skills. Outstanding written and verbal English communication skills. Strong executive presence and confidence communicating with senior leadership. Highly proactive with excellent decision-making and problem-solving abilities. AI fluent with hands-on experience using AI tools to improve productivity and workflows. Experience coordinating cross-functional teams and multiple priorities simultaneously. Ability to work independently with minimal supervision. Comfortable managing upward and respectfully challenging priorities when necessary. Nice to Have Experience working in high-growth startups or scaling businesses. Executive operations experience. Agency or consulting background. Experience with project management frameworks. AI workflow automation experience. Lean Six Sigma certification or willingness to pursue certification. Experience coordinating content production. Background supporting sales or operations teams. Success Metrics Leadership meetings operate efficiently with clear accountability and follow-through. Complete visibility across company priorities and departmental initiatives. Cross-functional teams remain aligned without relying heavily on the Founder. The Founder has protected time to focus on strategy, growth, partnerships, and business development. Operational systems become increasingly documented, scalable, and efficient. Cross-functional initiatives consistently move forward with minimal delays. Teams proactively communicate issues, progress, and priorities through the Chief of Staff. Who We’re Looking For You are: Highly organized without being rigid. Exceptionally proactive. Comfortable making decisions independently. Naturally curious and solutions-oriented. Calm under pressure. Accountable and dependable. Skilled at simplifying complexity. Comfortable working with senior leaders. Passionate about building systems and improving operations. You naturally solve problems before they become emergencies and enjoy creating clarity in fast-moving environments. Who Is Not a Fit This role may not be the right fit if you: Wait to be told what to do next. Prefer routine administrative work over strategic operations. Struggle with changing priorities or ambiguity. Avoid accountability or difficult conversations. Complete tasks without looking for ways to improve systems. Are seeking a traditional Executive Assistant position. Growth Opportunity This is a long-term leadership opportunity with a clear path toward Head of Operations / COO . We’re looking for someone who wants to become one of the most trusted leaders in the organization by building scalable systems, improving operations, and helping drive the company’s long-term growth. Job Offer: ₱62,000 per month during the probationary period. Up to ₱70,000 per month upon successful completion of the 6-month probationary period, subject to satisfactory performance and positive feedback, plus applicable benefits and bonuses. Up to ₱75,000 per month upon completing 24 months with the Company, subject to continued satisfactory performance, positive feedback, and achievement of agreed-upon scorecard metrics. Benefits Private Life and Accident Insurance + Telemedicine Quarterly P2,500 wellness reimbursement Reimburse up to P400/month of your PhilHealth voluntary contribution 2x a year mental health counseling session with a board-certified counselor or therapist 1x a year financial health planning with a certified financial planner Monthly upskilling and personal development seminars Legal and paperwork assistance for visas, loans, etc. Birthday gift Christmas gift Bereavement Assistance Other company-wide events and contractors engagement activities Work from home set-up 10 Paid Time Offs Paid US Holidays Please note that for this application, all hired applicants are required to submit a Police Clearance or NBI Clearance as part of our onboarding requirements. NO TO FREELANCERS WE DON’T CONTRACT “FREELANCERS”. We only hire people who want a long term, stable job and role with a growth-focused company. We don’t tolerate moonlighting, cheating on hours, or lack of respect for confidentiality and intellectual property. We are backed by a strong HR and legal team for this. You are honestly paid for the work you came here to do. If you want to be a freelancer and want a “gig” or a “for now” thing, we advise you use freelancer platforms like Upwork. That said, we pour a lot of love and growth into our team members, and we don’t want that to go to waste. If you meet the qualifications and are interested, kindly complete the form provided below: https://tinyurl.com/33wxudca Pay: Php62,000.00 - Php75,000.00 per month Benefits Additional leave Company Christmas gift Company events Health insurance Life insurance Opportunities for promotion Pay raise Work from home Work Location: Remote