AdminEdge
Key Responsibilities Executive & Calendar Management Own calendar management with strategic prioritization and foresight Ensure accuracy of all meetings, locations, and commitments Anticipate scheduling conflicts, travel time, and preparation needs Send confirmations, reminders, and follow-ups proactively Act as a gatekeeper and time optimizer for the Principal Project & Client Delivery Support Develop first drafts of client deliverables (slides, documents, outlines) Manage timelines across multiple client engagements Track deliverables, deadlines, and dependencies Flag risks, delays, and gaps before they become issues Support preparation and follow-through for client engagements Meeting & Communication Management Prepare agendas, materials, and briefing documents Attend meetings as needed and capture detailed notes Own follow-up actions and ensure completion Draft professional communications on behalf of the Principal Monitor inboxes and ensure timely responses and organization Operations & Workflow Management Build and manage systems for task tracking and project workflows Maintain visibility across all active workstreams Improve and streamline processes using tools and automation Manage and optimize platforms such as Google Workspace, monday.com, SmartSheet, or similar Identify inefficiencies and proactively implement solutions Business Operations Support Support proposal development and grant-related work Assist with speaker coordination and RFP processes Coordinate travel arrangements and logistics Support marketing and communications efforts as needed Personal Executive Assistant Support Assist with personal scheduling, logistics, and administrative needs Track and manage personal deadlines and commitments (e.g., school, events) Ensure nothing falls through the cracks across both business and personal domains Preferred Skills & Qualifications 3+ years experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leaders Exceptional organizational and prioritization skills Strong written and verbal communication skills Advanced proficiency in PowerPoint / Google Slides and document creation Experience with project management tools (e.g., monday.com, SmartSheet, Asana, ClickUp) High attention to detail with ability to see both big picture and granular tasks Ability to work independently and anticipate needs without constant direction Proven ability to manage multiple priorities in a fast-paced environment Comfort working in a fully remote, virtual environment Experience with automation tools (e.g., Zapier) Strong AI proficiency and ability to improve workflows using AI tools Bonus / Nice-to-Have Skills Experience supporting consultants, entrepreneurs, or small business owners Background in nonprofit, government, or community-based organizations Experience with grant writing, grant management, or proposal development Canva or design experience for presentations and materials Familiarity with marketing or communications coordination Experience implementing or optimizing project management systems Experience managing both business and personal executive support simultaneously
AdminEdge
