Paralegal VA

Job Description

Overview We are looking for a highly organized and proactive Paralegal Virtual Staff to support an Australian law firm. We are looking for the following specific requirements Genuine interest in law and legal practice Strong written and verbal English communication skills Excellent organizational and time management skills High attention to detail and accuracy Strong computer literacy and ability to learn new software quickly Ability to work independently with minimal supervision Ability to manage competing priorities and deadlines Professional and client-focused communication skills Willingness to support legal, administrative, billing, and marketing functions Available to work during Australian business hours (AEST) Reliable internet connection and remote work setup Your responsibilities will include (but are not limited to): Draft legal documents, correspondence, and file notes Assist with Wills, Estates, and Property Law matters Review contracts and perform calculations of figures when required Conduct legal research and assist with drafting articles for publication Onboard new clients and manage client files from inception Manage and respond to email correspondence Conduct phone follow-ups with clients and third parties Handle new client inquiry calls professionally Maintain timely and professional client communications Assist with the firm's marketing and client engagement initiatives Prepare and schedule content for websites, newsletters, and social media channels Coordinate seminars, webinars, and networking activities Maintain and update client and referral databases Assist in preparing marketing materials, presentations, and proposals Monitor and report on marketing activities and campaigns Record and maintain attorneys' billable hours and time entries Prepare, review, and issue client invoices Monitor billing records and outstanding invoices Assist with collections and invoice follow-ups Maintain confidential billing records and reports Provide general administrative support to the principal lawyer Maintain organized and accurate client files and records Support day-to-day office operations This Position Is Perfect For You If You Are… Highly organized and detail-oriented Professional and dependable Proactive and takes initiative Strong sense of accountability and ownership Positive and can-do attitude Adaptable and eager to learn Strong problem-solving skills Client-focused and service-oriented Able to work independently while remaining collaborative Ethical and trustworthy when handling confidential information Strategic thinker with strong execution skills Benefits Company events Opportunities for promotion Work from home Application Question(s): How many years of Paralegal Assistance experience do you have? How many years of Paralegal Assistance experience in Australia do you have? Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.) Are you comfortable using Hubstaff for time tracking? It’s required for all our VAs—just screenshots, no videos. Do you have a main and backup computer? This is strictly required as we conduct system checks. Do you have a main and backup internet? This is strictly required as we conduct system checks. Work Location: Remote