W9 Global Microsolutions, Inc.
Responsibilities • Manage calendars, meetings, appointments, depositions, hearings, and reminders based on instructions from the assigned legal team. • Maintain matter records, document folders, trackers, task queues, and status reports. • Format, proofread, organize, combine, split, bookmark, compress, and convert documents and PDF files. • Prepare routine emails, scheduling messages, status updates, and vendor instructions using approved templates or language. • Assist with time-entry follow-ups, approved expense records, and draft billing support. • Coordinate approved legal-service vendors and track schedules, requirements, costs, and delivery status. • Track assigned tasks, deadlines, dependencies, and required approvals. • Escalate unclear instructions, conflicting priorities, potential delays, and matters requiring legal judgment. • Protect confidential information and comply with applicable security and client procedures. • The role does not include providing legal advice, independently interpreting legal requirements or deadlines, making legal decisions, or communicating with a law firm’s clients unless specifically authorized within an approved scope. Qualifications • Bachelor’s degree in Legal Management, Political Science, Business Administration, Office Administration, Communications, or a related field. • At least five years of relevant experience in legal administration, legal support, law-firm operations, litigation support, legal operations, or a related professional-services environment. • Experience working remotely as a Virtual Legal Assistant or Legal Assistant supporting US-based lawyers, paralegals, law firms, or solo practitioners is a strong advantage. • Strong written and spoken English, including the ability to communicate professionally with US-based legal professionals and approved vendors. • Proficiency in Microsoft Outlook, Word, Excel, and Adobe Acrobat or similar PDF tools. • Strong organizational, prioritization, follow-through, and time-management skills. • High attention to detail and the ability to handle confidential information responsibly. • Ability to work independently while following established instructions, templates, procedures, and approval requirements. • Willingness to work a fixed part-time or full-time schedule during US business hours. • A private home workspace suitable for confidential legal-support work. • Own reliable, work-ready computer or laptop and the necessary remote-work peripherals. • Stable internet connection with a minimum speed of 100 Mbps. • Backup internet and power arrangements are strongly preferred.
W9 Global Microsolutions, Inc.
