AP/AR Specialist

Job Description

Job title: Accounts Payable / Accounts Receivable Specialist Type of employment : Full-time Shift Schedule: 8:30 AM to 5:00 PM Pacific Time We are seeking a detail-oriented Accounts Payable / Accounts Receivable Specialist to support a leading US-based powersports dealership group. This role will be responsible for managing day-to-day AP and AR functions, processing financial transactions, and ensuring the accuracy of accounting records that support a multi-location operation in the motorcycle and recreational vehicle industry. About the Employer: A leading powersports dealership group serving Southern California through multiple locations, specializing in the sales, financing, parts, accessories, and servicing of motorcycles, ATVs, UTVs, personal watercraft, and other recreational vehicles, while delivering a customer-focused experience for enthusiasts and riders alike. Company core values: Honesty Teamwork Quality of Work Growth Can-Do Spirit Objectives of this role: Manage high-volume Accounts Payable and Accounts Receivable transactions accurately and efficiently Maintain accurate financial records and account reconciliations across multiple dealership operations Ensure timely processing of vendor invoices, payments, and customer transactions Support accounting accuracy through proper documentation, reconciliation, and financial controls Contribute to a culture of accountability, precision, and continuous improvement Develop expertise within dealership accounting operations and support long-term organizational growth Responsibilities Accounts Payable Operations Perform three-way matching of purchase orders, vendor invoices, and receiving documents Review, verify, and process vendor invoices accurately and timely Scan and maintain supporting documentation for AP transactions Post payables into accounting systems while ensuring proper coding and approval workflows Prepare ACH payments and coordinate check payment processing Reconcile monthly vendor statements and resolve discrepancies to the penny Communicate with vendors regarding payment inquiries and account issues Accounts Receivable Operations Process customer invoices, payments, and account adjustments Post incoming payments and maintain accurate customer account records Monitor outstanding balances and support collection activities when necessary Investigate and resolve customer account discrepancies promptly Reconciliation \& Financial Accuracy Perform account reconciliations and verify transaction accuracy Process and reconcile credit card transactions, credits, and debits Assist with bank reconciliations and cash-related activities Research and resolve variances, unmatched transactions, and posting errors Ensure all financial records are accurate, complete, and audit-ready Dealership Accounting Support Work with multiple OEM platforms and manufacturer websites to verify and reconcile transactions Support accounting activities across two dealership locations and multiple product lines Understand and apply dealership-specific accounting processes and terminology Maintain compliance with internal accounting procedures and controls Month-End \& Reporting Support Assist with month-end closing activities Prepare journal entries and supporting documentation Support general ledger accuracy and reconciliation efforts Collaborate with accounting leadership to ensure timely and accurate reporting Process Improvement \& Collaboration Maintain organized accounting records and documentation Collaborate with internal departments to resolve transaction issues and improve workflows Identify opportunities to improve efficiency and accuracy within AP/AR processes Demonstrate ownership and accountability for assigned responsibilities Required skills and qualifications: Experience in Accounts Payable, Accounts Receivable, Bookkeeping, or General Accounting. Strong understanding of accounting principles and financial processes. Experience with three-way matching (3-Way Match) and invoice processing. Experience handling credits, debits, payment posting, and account reconciliation. Knowledge of credit card expense transactions and bank reconciliation procedures. Experience preparing and posting journal entries. Strong attention to detail and organizational skills. Proficiency in MS360 specifically Microsoft Excel, Word and Sharepoint, and accounting-related systems. Excellent written and verbal English communication skills. Ability to work independently in a remote work environment. Preferred skills and qualifications Previous dealership accounting experience is a plus. Experience working in high-volume Accounts Payable and Accounts Receivable environments. Familiarity with ERP, accounting, or dealership management systems. Experience supporting month-end close and financial reporting activities.