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About Us Bond Street Procurement is a New York-based FF&E procurement firm working behind the scenes on large-scale multifamily, hospitality, and mixed-use real estate projects across the United States. We partner with developers and designers to manage everything required to turn approved designs into delivered, installed spaces — accurately, on budget, and on schedule. Our projects involve real complexity: large furniture packages, tight timelines, multiple vendors, and constant coordination. As a remote-first team, we work closely across time zones and value ownership, communication, and follow-through. Team members are trusted with real responsibility and have direct visibility into how their work impacts major U.S. projects. Strong performers grow with the company and take on expanded responsibility over time. Hours: Full-Time, 9:00 AM - 6:00 PM EST Job Description We are looking for a Procurement and Logistics Coordinator based in the Philippines to support day-to-day purchasing and vendor coordination across multiple active projects. This is an execution-focused, detail-oriented role. You will be responsible for keeping purchasing moving, vendors accountable, and tracking logs accurate — all while working directly with our Operations Lead. The right person for this role owns their work end to end. You don't wait to be told when something is off — you catch it early, communicate it clearly, and follow through until it's resolved. If you are comfortable working independently, managing high volumes of purchase orders, and keeping multiple projects organized at the same time, this role is for you. No FF&E background is required. What matters most is that you have hands-on, end-to-end purchasing experience — and that you were the one doing the work, not just overseeing it. Key Responsibilities Procurement & Purchasing Prepare and issue purchase orders for FF&E and OS&E items once selections and budgets are approved Coordinate pricing, lead times, quantities, and specifications with vendors and manufacturers Support bid comparisons, quote leveling, and value-engineering efforts Manage high volumes of purchase orders across multiple active projects simultaneously Ensure all purchasing aligns with approved budgets and project requirements Vendor & Logistics Coordination Communicate with vendors to confirm production schedules, ship dates, and delivery details Coordinate shipments to designated warehouses and confirm receipt Track order status and proactively flag delays or issues before they impact project timelines Resolve vendor discrepancies and follow up on outstanding items independently Collect and organize invoices, confirmations, warranties, and related documentation Budgeting, Tracking & Reporting Maintain detailed tracking logs for purchase orders, deliveries, and payments in Google Sheets Support budget-to-actual reporting throughout the project lifecycle Keep all records accurate and up to date in internal tracking systems Assist with project close-out documentation and final reconciliations Internal Support & Operations Work closely with the Operations Lead on daily procurement tasks Support standardized operating procedures for purchasing, tracking, and reporting Assist with ad-hoc operational tasks as project needs evolve Tools & Systems Fohlio — FF&E specifications, selections, and project documentation Google Workspace — Sheets, Docs, Drive, and Gmail Notion — internal tracking, documentation, and workflows What We Are Looking For 2 to 5 or more years of hands-on experience in procurement, purchasing, or supply chain — you must have been personally executing the work, not just supporting or overseeing it Ability to walk through the full purchasing process end to end: PR, RFQ, PO, pro forma invoice, three-way matching, payment, vendor notification, and delivery Experience managing high volumes of purchase orders across multiple projects at the same time Advanced proficiency in Google Sheets or Excel — you will be working with large data sets and tracking logs on a daily basis Experience coordinating with U.S.-based vendors and suppliers FF&E, furniture, hospitality, real estate, or construction-adjacent background is a strong plus but not required International vendor experience is a plus but not required Highly organized with strong attention to detail and accuracy Strong written and verbal English communication skills Comfortable working independently with minimal oversight Proactive in identifying and resolving issues before they escalate Dependable, ownership-driven, and committed to follow-through What We Offer Full-time, long-term role with consistent EST hours Paid Time Off (PTO) Paid U.S. holiday leaves Medical stipend after 3 months Direct collaboration with senior leadership Exposure to large-scale U.S. real estate and hospitality projects Clear opportunities for growth and expanded responsibility over time A collaborative, supportive, and people-first work environment How To Apply Interested applicants may apply using this link: https://forms.clickup.com/14359874/f/dp7a2-57318/ZUKUOZ6RGYKKXI2C3R Note: Only shortlisted candidates will be contacted for an interview. Applications will be accepted until the role is filled. Pay: Up to Php50,000.00 per month Benefits Additional leave Company events Opportunities for promotion Paid training Pay raise Promotion to permanent employee Work from home Work Location: Remote
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