Executive Assistant with Project Management experience

Job Description

Role Overview We are seeking a detail-oriented and results-driven Executive Assistant (EA) who will directly support leadership while also taking ownership of project coordination and tracking across key initiatives. This role is ideal for someone who is highly organized, proactive, and capable of managing both executive-level tasks and cross-functional projects. You will act as a central point of coordination to ensure priorities are executed efficiently and on time. Key Responsibilities Executive Support: Manage calendars, scheduling, and meeting coordination for leadership Handle email management, follow-ups, and prioritization of communications Prepare reports, summaries, and presentations for internal and client-facing use Coordinate meetings, take notes, and track action items Assist in day-to-day administrative and operational tasks Project Management Support: Track and manage ongoing projects across recruitment, operations, and client delivery Coordinate with internal teams to ensure deadlines and deliverables are met Maintain project trackers, dashboards, and status reports Identify bottlenecks and follow up with stakeholders to keep projects moving Assist in building and improving workflows, SOPs, and processes Ensure accountability across teams by monitoring progress and updates Operations & Coordination: Support cross-functional communication between departments Assist in onboarding processes and internal coordination Help organize documentation, files, and internal systems Monitor KPIs, team updates, and performance reports Qualifications Proven experience as an Executive Assistant, Operations Assistant, or Project Coordinator Strong organizational and time-management skills Ability to manage multiple priorities and deadlines in a fast-paced environment Excellent written and verbal communication skills High level of attention to detail and accuracy Proactive, resourceful, and able to work independently Preferred Skills / Experience: Experience in project management or coordination roles Familiarity with tools such as: Google Workspace (Docs, Sheets, Calendar) Project management tools (Asana, ClickUp, Trello, Jira, etc.) CRM systems (HubSpot, Salesforce, etc.) Experience supporting executives or working in a remote setup Background in outsourcing, recruitment, or operations is a plus Key Traits for Success: Highly organized and structured Strong follow-through and accountability Clear communicator across teams Ability to anticipate needs and solve problems proactively Comfortable working with leadership and handling sensitive information Performance Expectations: Timely execution of executive tasks and follow-ups Accurate tracking and reporting of project progress Consistent coordination across teams Ability to keep projects on track and meet deadlines High level of professionalism and reliability Job Type: Permanent Pay: Php20,000.00 - Php25,000.00 per month Work Location: Remote