Regional Grants, Contracts and Subaward Manager

Job Description

Company Overview The Center for International Private Enterprise (CIPE) strengthens democracy around the world through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and is an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. Position: Regional Grants, Contracts and Subaward Manager Reports to: Director of Grants & Director of Contracts, Subawards and Procurement Location: Manila, Philippines Scope: The Regional Grants, Contracts, and Subawards Manager provides oversight, coordination, and technical guidance for grants, contracts, and sub-agreements supporting CIPE’s projects. This position has matrixed reporting to the Director of Grants and the Director of Contracts, Subawards, and Procurement. Day-to-day priorities are set in coordination with the DC-based grants and contracts teams. The role serves as a key liaison between the hub office, regional program teams, and headquarters-based grants, contracts, and finance staff to ensure effective award management, donor compliance, and alignment across the full project lifecycle. General Responsibilities Providing management oversight and technical assistance for all matters relating to grants, contracts, and sub-agreements for regional CIPE projects. Maintaining extensive knowledge of federal regulations, including the Uniform Guidance/2 CFR 200, and familiarity with the FAR. Reviewing sub-awards, contracts, and modifications, to ensure the appropriate donor requirements and flow-down language are incorporated, procurement procedures are documented, and budgeted costs are allowable and reasonable. Providing guidance and technical support to CIPE’s program teams regarding grants and contracts agreement terms and conditions. Assisting CIPE project teams with negotiating grants, contracts and sub-awards. Regularly meeting with Program teams to review spending, budgets and forecasts to ensure required program activities are adequately funded, and spending does not exceed budgetary constraints. Working closely with CIPE project teams and the Director of Contracts, Subawards, and Procurement and the Director of Grants to identify grants and contracts management needs. Collaborating with the Finance and Legal departments to ensure accuracy and compliance with rules and regulations. Assisting the Director of Contracts, Subawards, and Procurement and the Director of Grants in developing and maintaining policies and procedures to effectively manage grants and contracts and comply with donor requirements. Oversee sub-award management, including, but not limited to assessing the risk level for sub-awards and determining the appropriate monitoring requirements. Maintaining accurate documentation to support grants and contracts related activities and ensuring adherence to donor and audit requirements. Assisting with the proposal and project development process. This includes reviewing incoming and outgoing proposals and providing recommendations to program teams. Preparing donor reports and billing, as requested. Assisting the Director of Grants with project closeouts. Assisting project teams with monitoring project deadlines and deliverables. Generating and disseminating periodic reports on the status of grants, contracts, and sub-agreements. Developing and managing special projects as assigned. Ensuring that all grantees and contractors go through the appropriate due diligence process and are screened for eligibility. Perform other duties as assigned Qualifications Minimum Bachelor’s degree from an accredited college or university in Grants Management, Finance or related field. A minimum of 5 years grants management and negotiation experience with federal and/or private funders. Extensive knowledge of rules and regulations for grants and cooperative agreements including 2 CFR 200. Ability to creatively problem solve while maintaining compliance with donor requirements. Good interpersonal skills and ability to work with staff at all levels of the organization. Excellent project management skills and ability to manage multiple assignments. Understanding of financial management terms and procedures. Effective listening and oral communication skills. Strong organizational, interpersonal, and communication skills. Must be willing to travel domestically and internationally as required by project activities. Demonstrated strong critical thinking and analytical skills. Ability to collaborate closely with Directors and program teams in the DC home office. Excellent English writing and verbal skills including demonstrated writing, proofreading, and research skills. Ability to work in a collaborative team environment . Good financial acumen. Attention to detail and ability to handle multiple tasks in a fast-paced environment with limited supervision. Ability to work independently and handle competing priorities with minimum supervision. Demonstrated ability to develop, manage and supervise junior staff and Interns. Strong IT Skills in MS Office, specifically MS Word, Excel, Access, and PowerPoint. Qualified to work in country where Regional Hub is located. Preferred Qualifications Experience with international subrecipients Familiarity with Jamis Prime ERP or other financial tracking systems Familiarity with issues relevant to CIPE’s operation and mission preferred Demonstrated ability and desire to be part of a diverse team with a positive attitude and commitment to CIPE’s mission.