ADF Photo & Film
About The Company The client is a growing roofing and construction company committed to delivering exceptional service and high-quality workmanship. We're looking for a highly organized, proactive, and detail-oriented Operations & Executive Virtual Assistant to help streamline our day-to-day operations and keep our team accountable. This is more than an administrative role and we're looking for someone who takes ownership, follows through, and helps build efficient systems that support our company's growth. What You'll Do As an Operations & Executive Virtual Assistant , you'll work directly with the owner to help manage daily operations, bookkeeping, customer communication, and project coordination. Responsibilities Follow up daily with employees to ensure assigned tasks are completed on time Maintain daily task checklists and accountability reports Track employee productivity, project progress, and job completion Enter invoices, receipts, bills, and payments into QuickBooks Online Monitor accounts receivable and follow up on unpaid invoices Track permits, inspections, and project deadlines Request customer reviews after completed projects Organize before-and-after project photos and maintain digital project files Update customer records and CRM Schedule appointments and manage calendars Prepare daily, weekly, and monthly reports Follow through on projects and initiatives from start to finish Help create and improve systems, processes, and documentation to increase efficiency Qualifications Proven experience supporting business operations as an Operations Manager, Executive Assistant, or Executive Virtual Assistant Excellent verbal and written English communication skills Hands-on experience using QuickBooks Online Strong organizational, time management, and follow-up skills Proficiency with Microsoft Office and Google Workspace Ability to work independently with minimal supervision Reliable high-speed internet connection and a quiet home office Strong attention to detail and excellent problem-solving skills Nice to Have: Experience in construction, roofing, home services, or project management Experience with CRM software Executive Assistant or Operations Assistant experience Bookkeeping or accounting support experience You'll be successful if you: Naturally take initiative without waiting to be told what to do Enjoy keeping projects organized and moving forward Are persistent with follow-ups and hold people accountable Can juggle multiple priorities without missing details Love creating systems that improve efficiency Take pride in seeing tasks through to completion Work Schedule Full-Time (40 hours per week) Monday–Friday 8:00 AM–5:00 PM Eastern Time Pay: Php60,000.00 - Php80,000.00 per month Experience: QuickBooks: 2 years (Preferred) Executive VA: 3 years (Preferred) Work Location: Remote
ADF Photo & Film
