B4B Solutions Inc.
Job Description Clear is looking for an outstanding Executive Assistant who will help our client drive their business forward. This outstanding professional will enable their client to focus on executing their business strategy, confident that their EA has their backs in organising their working day. The EA we are seeking is highly driven, client-focused, committed, flexible and organised who shows great initiative. We are not just looking for an EA, but someone whose contribution will be appreciated and valued and whilst performing tasks and responsibilities of an admin, also will be empowered that they are a valued member of the team due to their contributions. Role and Opportunity The Executive Assistant’s role is to provide our AU-based client a broad range of administrative support tasks. It’s about enabling our client focus on growing their business, rather than getting caught up in the distractions of the day. This opportunity is for a highly skilled and adaptable professional to play a critical function in the business. They will have the ability to switch between types of tasks and respond to the changing requirements of a given day. They will enjoy being given broad direction but take responsibility and accountability for their actions, results and further development. Our passionate Executive Assistant provides highly efficient remote services to help their executives drive productivity. As an EA, the daily tasks may include: Managing the client’s email inboxes efficiently and effectively, actioning as many tasks as possible – leaving only those items that require the clients’ direct input Coordinating the client’s tasks and commitments ensuring deadlines are met and priorities managed Managing relationships and deliverables of the client to their clients/customers Ensuring actual service delivery to client’s clients/customers is undertaken in an effective and timely manner Handling phone calls effectively with politeness and in professional manner and then actioning the request from the caller – this is not an answering service but an actioning service Arranging, managing, coordinating and maintaining the client’s schedules, appointments, meetings, events and travel arrangements Preparing and sending out correspondence on the client's behalf Coordinating with clients and suppliers Travel support (flights, accommodation etc.) Preparing agendas (including follow up items) and taking minutes of the meeting and distribute Creating documents, templates, flyers, sales proposals/presentations, as required Managing online web presence through social media (Facebook, Instagram, LinkedIN) and website Updating company databases and spreadsheets, if required Conducting research, assembling and analysing data to prepare reports and documents Reviewing operating practices, systems, and programs, recommending and implementing improvements when necessary Managing multiple and rapidly changing priorities Performing minor finance-related tasks, as required Performing data entry and/or administrative tasks, if required Provide other support as may be required by the client to give them the headspace to make the important decisions for their businesses. Minimum Qualifications Essential Experience Experience in supporting business owners or executives in an admin or EA capacity Proficient in Microsoft applications such as Word, Outlook, Excel, Powerpoint Knowledgeable in editing tools (e.g., Canva or Adobe Apps) Background in dealing with AU clients is an advantage. Required Attributes Reliable and with ability to maintain realistic balance among multiple priorities and competing demands Respect for the confidentiality and the sensitivity of information Excellent call handling skills Technically proficient, fast learner, and highly trainable Ability to multi-task and exercise flexibility, initiative, good judgment and discretion High-level of professionalism, attention to detail, and strong work ethic Excellent English communication skills both verbal and written Ability to work with minimum supervision. Advantageous (Optional Qualifications) Exposure to Australian business culture Having a clear and neutral accent Perks and Benefits Work from Home Medical / Health Insurance Paid Sick Leave Paid Bereavement/Family Leave Life Insurance Paid Vacation Leave Maternity & Paternity Leave Benefits at Clear Work-from-Home (WFH) setup with IT equipment provided Support from an outstanding leadership group and team structure, positioning you for success Membership of the Clear 6-Tool Player Playground-our unique development and engagement program HMO Coverage with free dependents & group term life insurance coverage Paid vacation leave and sick leave for regular employees, special leave benefits for all Monthly & quarterly subsidies, incentives Employee engagement activities (virtual & face-to-face) In addition to the above, we provide all mandatory government contributions Jobs Summary Job Level Associate / Supervisor Job Category Administration and Coordination Educational Requirement Bachelor's degree graduate Recruiter response to application Sometimes Office Address 110, H. V. Dela Costa, Bel-Air Industry Business Process Outsourcing Vacancy 1 opening Website http://www.adminpeople.com.au Feel secure when applying: look for the verified icon and always do your research on a company. Avoid and report situations when employers require payment or work without compensation as part of their application process. Report this job About B4B Solutions Inc. B4B Solutions Inc. is operating under the Clear Admin People brand, an outsourcing company based in Makati City. We offer remote admin services to business owners (dentists, labour hire operators, accounting firm, etc) in any states/territories in Australia. We call ourselves admin people because we put people first. We are invested in having a positive impact on everyone’s lives. Our management team is dedicated to empowering you to grow personally and professionally to be the very best you can be for years to come in an environment where the best idea wins, no matter where it comes from. We also place great emphasis on characteristics rather than qualifications. We have established a recruitment framework called 6-Tool players to ensure we work with excellent people. A 6-tool player possesses these six characteristics: Adult, Professional, Smart, Empathetic, Competitive, and has an insatiable Thirst for Learning. 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B4B Solutions Inc.
