AbroadWorks Inc.
• Job Description • We are seeking a highly organized and personable HR Administrative Assistant to support our Human Resources team with recruitment, onboarding, employee administration, and day-to-day office support. This role serves as an important point of contact for both candidates and employees while ensuring HR processes are completed accurately and efficiently. Requirements • Excellent verbal and written English communication skills with a professional phone presence. • Previous experience in administrative support, Human Resources, recruiting, office administration, or a related role. • Experience posting and managing job advertisements on platforms such as Indeed, ZipRecruiter, or similar job boards. • Strong organizational skills with exceptional attention to detail. • Ability to manage multiple tasks and prioritize responsibilities in a fast-paced environment. • Proficiency with Microsoft Office and Google Workspace applications. • Comfortable learning new HR systems, recruiting platforms, and internal tools. • Ability to handle confidential information with professionalism and discretion. • Reliable internet connection and professional remote work setup. • Preferences: • Experience supporting US HR or recruitment functions. • Familiarity with HRIS, applicant tracking systems (ATS), or employee record management systems. • Previous payroll experience is a plus but not required. • Experience supporting remote teams or distributed workforces. Responsibilities • Answer incoming phone calls professionally and direct inquiries to the appropriate team members while providing excellent customer service. • Assist with the onboarding process for new hires by preparing employment documents, coordinating onboarding activities, and ensuring a smooth first-day experience. • Post, update, and manage job advertisements across various recruitment platforms, including Indeed, ZipRecruiter, and other job boards. • Coordinate with candidates throughout the recruitment process by scheduling interviews and providing timely communication. • Maintain accurate employee records, HR files, and personnel documentation while ensuring confidentiality and data integrity. • Provide administrative support for day-to-day HR operations, including document preparation, data entry, and filing. • Assist with HR-related communications, employment verifications, and other employee requests as needed. • Support payroll-related administrative tasks when required. Previous payroll experience is a plus but not required. • Collaborate with the HR team to improve administrative processes and ensure efficient HR operations. • Successful candidates for this role are expected to possess the following attributes: • Must have excellent English communication skills. • Has the ability to complete projects in a timely manner and quickly adjust to changing circumstances and embrace new technologies, processes, or methods. • Great logical and verbal reasoning skills. • Exceptionally detail-oriented. • Exceptional problem-solving and information-processing skills. • Ability to think outside the box. • A great work ethic and interest in learning new concepts and growing with the job. • Ability to work both independently and as part of a team. • Must have their own work device (preferably a desktop or laptop) and a stable internet connection. • Must be comfortable with using a time-tracking software for payroll purposes. • Must be willing to undergo a background verification check during the final stages of the hiring process. • Successful candidates for this role will be rewarded with the following benefits: • A total of five paid vacation days per year (additional days can be taken unpaid). • A 5% raise per year guaranteed (additional raises or bonuses may be given for outstanding performance). • A paid 15-minute break for every 4 hours of work • Healthcare benefits after 2 months of full-time work. • Vacation days increase by 1 vacation day per year. I.e. after one year of employment, the total paid vacation days on year 2 would be six, on year 3 seven, etc. • Our main focus is to build an energized and motivated workforce where our employees are happy and satisfied with their jobs and growth opportunities. • We are looking forward to making you a part of our team! • Thank you for your time and interest.
AbroadWorks Inc.
