Teamficient
HIRING: Executive Administrative Assistant – CEO \& Management Team Support Salary: $800–$1,000/month (EXECUTIVE ADMIN OR VIRTUAL ASSISTANT EXPERIENCE REQUIRED) WHO: TEAMFICIENT We are Teamficient, a flexible team of highly experienced professionals that facilitate access to practical solutions specific to the business of our clients. We are looking for a sharp, highly organized, and proactive Executive Administrative Assistant to support the management team of one of our US-based clients. WHAT: Work From Home (WFH) – Fully Remote Schedule 8AM – 8PM CST (1hr break) \| Working Hours: 9 hours a day \| Days Off: TBD (2 days per week) Job Type: Full-Time About the Client Our client is a well-established, women-owned business based in Indianapolis, Indiana, with over 100 years of history serving clients nationwide across industries including government, education, manufacturing, franchises, and property management. They operate in the commercial facility supplies and services space and are known for their relationship-driven approach and commitment to operational excellence. Job Summary This is a high-trust, high-responsibility executive support role. You will work closely with the CEO and management team — with particular proximity to the finance function — to keep operations running smoothly, ensure nothing falls through the cracks, and free up leadership to focus on growth. A finance background is not required, but comfort working alongside financial processes and a high degree of discretion with confidential information are essential. Strong, professional English communication is a must. Scope of Responsibilities Executive \& Calendar Management Manage executive calendars, scheduling, and prioritization across the leadership team Coordinate meetings, prepare agendas, take notes, and track action items to completion Anticipate scheduling conflicts and resolve them proactively Communication \& Correspondence Manage executive email inboxes — drafting, filtering, flagging, and responding on behalf of leadership Handle stakeholder communications professionally and with appropriate confidentiality Serve as a coordination point between leadership and internal/external contacts Finance \& Expense Support Track expenses, reconcile receipts, and support basic financial reporting alongside the finance team Assist with invoice management, purchase documentation, and vendor follow-ups Finance background is a plus but not required — willingness to learn is essential Travel \& Logistics Manage travel arrangements including flights, hotels, ground transportation, and itineraries Handle personal and lifestyle coordination for executives as needed Reporting, Documentation \& Presentations Prepare reports, executive summaries, and presentation decks Maintain document control, version management, and organized digital filing systems Draft and maintain SOPs and process documentation Project \& Task Oversight Track ongoing projects, deadlines, and deliverables across departments Follow up with team members and external stakeholders to ensure accountability Identify bottlenecks and flag issues to leadership proactively CRM \& Client Data Management Maintain accurate records in CRM systems Support client data hygiene, follow-up tracking, and account documentation Qualifications Minimum 2 years of experience in an executive assistant, virtual assistant, or senior administrative role supporting C-suite or senior leadership Exceptional written and verbal English — C1 or above required; this is an English-only role Proven ability to manage multiple priorities independently in a fast-paced environment High degree of discretion and professionalism with confidential information Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace Experience with CRM platforms (any) is a strong plus Finance or bookkeeping exposure is a plus but not required Comfortable working proactively without close supervision Stable internet connection and dedicated home office setup required Skills Executive calendar and inbox management Professional written and verbal English communication Expense tracking and basic financial coordination Travel logistics and executive lifestyle support CRM and data management Report and presentation preparation SOP and process documentation Project tracking and follow-up discipline Confidentiality and sound professional judgment System Requirements Desktop or Laptop — Intel Core i5, minimum 4GB RAM Stable primary internet connection \+ backup connection Quiet, distraction-free workspace USB headset with noise cancellation Backup power solution (UPS, generator, or alternative location) Webcam for video meetings Why Join Teamficient? Support a tenured, US-based client with over 100 years in business Fully remote position with a structured schedule Competitive offshore compensation — $800–$1,000/month Long-term opportunity for the right candidate Join a multicultural, globally distributed team built for remote work Want to know more about us? Visit: https://teamficient.com How To Apply Please fill out the application form at: https://zfrmz.com/bOdDqPrGKgu4EgEURPbL Sending your resume directly to HR email will not be entertained. Pay: Php49,276\.80 - Php61,596\.00 per month Work Location: Remote
Teamficient
