Site Admin

Job Description

Full Job Description Duties AND RESPONSIBILITIES 1. Administrative and Site Support Manage daily administrative operations at the quarry site. Maintain and organize site records, correspondence, permits, and reports. Prepare, file, and monitor official documents such as site memos, notices, and logbooks 2. Logistics and Supplies Coordination Monitor availability of office supplies, PPE, fuel slips, and consumables. Request, receive, and issue materials needed for site administration. Maintain inventory records and ensure proper storage of supplies. Coordinate accommodation, meals, and transport arrangements for site personnel when applicable 3. Coordination and Communication Act as the main administrative point of contact between quarry site, contractors, and suppliers. Support coordination of delivery schedules related to armor rock hauling and logistics. Assist in scheduling meetings and preparing minutes, reports, and correspondence. 4. Compliance and Documentation Assist in ensuring compliance with company policies, site rules, and safety regulations. Maintain copies of permits, licenses, and clearances required for quarry operations. Support internal and external audits by preparing and organizing required documents. 5. Financial and Cost Control Support Assist in preparation and monitoring of petty cash, expense reports, and reimbursements. Track site-related administrative expenses and submit reports to management. Support billing documentation related to manpower, rentals, and site services. 6. Health, Safety and Environmental Support Assist the Safety Officer in maintaining safety records and toolbox meeting attendance. Ensure proper documentation of incident reports, safety briefings, and compliance forms. Promote orderly and compliant site operations through proper administrative controls. 7. Reporting Prepare daily, weekly, and monthly administrative and manpower reports. Provide timely updates on site administrative status to project management. 8. Other Project Support Functions Perform other project-related duties as assigned by the Corporate Head Geologist COMPETENCY PROFILE Technical Competencies: 1. Site Administration and Documentation Knowledge of site documentation, filing systems, and record management. 2. Quarry and Construction Operations Awareness Basic understanding of quarry operations, armor rock production, and hauling activities. Awareness of site workflows, contractor coordination, and logistics support. 3. Inventory and Logistics Control Monitoring and documentation of office supplies, PPE, fuel, and consumables 4. Compliance and Permits Documentation Familiarity with permits, licenses, and regulatory documents (e.g., quarry permits, safety records) Support for audits, inspections, and compliance requirements. 5. Financial and Administrative Support Petty cash handling, expense monitoring, and basic cost tracking. 6. Computer and Systems Proficiency Proficient in MS Office (Word, Excel, PowerPoint, Outlook) Basic data encoding, report formatting, and email coordination. Non-Technical Competencies: 1. Communication Skills Clear verbal and written communication with site staff, contractors, and management 2. Organizational and Time Management Skills Ability to prioritize tasks in a fast-paced quarry site environment. Strong attention to detail and record accuracy 3. Coordination and Teamwork Works effectively with engineers, supervisors, safety officers, and contractors. 4. Problem-Solving and Initiative Handles site concerns calmly and efficiently. 5. Integrity and Professional Ethics Demonstrates honesty and accountability in administrative functions. 6. Adaptability Ability to work effectively in quarry, and remote project environments. Minimum Job Qualifications: Education: Bachelor's degree in Business Administration, Office Administration, Management, or any related course License/Certification: N/A Experience: At least 1-2 years of experience in administrative work, preferably in a construction, quarry, mining, or infrastructure project site Willing to work in quarry sites located in Mariveles. Benefits On-site parking Paid training Work Location: In person