Virtual Assistant - Admin and Document Support

Job Description

About The Role • We’re looking for a highly organized, proactive Virtual Assistant to provide administrative and document support for a Canadian law-related team. This role focuses on handling, organizing, and processing legal documents and related tasks , with some interaction with lawyers. Candidates with strong administrative skills, excellent communication, and a willingness to learn systems and processes will thrive in this position. • This is an excellent opportunity for someone who enjoys helping teams stay organized, managing workflows, and supporting operations in a remote setting. Key Responsibilities • Receive, organize, and categorize documents from email and online platforms. • Ensure all required documents are submitted and organized by established deadlines. • Follow up with clients or internal teams for missing information using provided templates and checklists. • Extract important details from documents and input them into standardized templates. • Compile completed templates and associated files into organized client folders. • Prepare and maintain tracking spreadsheets and update status records. • Provide general administrative support as needed (calendar, mailbox, communication). • Coordinate tasks and priorities across multiple stakeholders with a focus on accuracy and timeliness. Qualifications • Strong organizational skills and attention to detail. • Excellent written and verbal communication skills in English. • Comfortable working remotely and managing tasks with minimal supervision. • Proficient with productivity tools such as Microsoft Office, Google Workspace, email, file systems, and task boards. • Strong follow-through and ability to manage deadlines and priorities. • Previous experience handling documents, data entry, or administrative support. • NOT REQUIRED BUT NICE TO HAVE: direct legal experience or lawyer interaction. However we are focused on document handling and administrative support. • Why This Role is Great • Work remotely with a collaborative international team. • Opportunity to grow into more advanced administrative and operational responsibilities. • Support meaningful workflow for a legal services client in Canada. • Be part of a role that values initiative, structure, and continuous improvement. • Remote work from the Philippines. • Competitive compensation based on experience. • Full-time position with defined working hours in collaboration with the client. • If you are a proactive, organized administrator with strong communication skills and enjoy supporting teams through structured workflows and documentation, this role is a great fit for you.