Pawdel Inc.
Job Description The Procurement \& Government Bidding Specialist will handle both internal company procurement and government procurement paperwork. For internal procurement, this role will support the sourcing, purchasing, documentation, tracking, and coordination of sellable and non-sellable inventory. This may include inventory for sales, operational supplies, office equipment, administrative purchases, vendor coordination, canvassing, purchase documentation, and delivery monitoring. For government procurement, this role will support B2G opportunities by monitoring bid requirements, preparing procurement documents, organizing compliance checklists, tracking deadlines, and coordinating paperwork for government submissions. This role is intentionally separate from the Government Partnerships \& Sales Manager. The Government Partnerships \& Sales Manager will focus on government relationship development and account sales, while this role will focus on procurement documentation, compliance, internal controls, and bid readiness. Key Responsibilities Internal Procurement Manage procurement requests for sellable and non-sellable inventory. Coordinate sourcing, supplier canvassing, quotations, price comparisons, purchase requests, purchase orders, delivery schedules, and receiving documentation. Support procurement of sellable inventory, operational supplies, office supplies, equipment, devices, marketing materials, and other company requirements. Maintain organized procurement records, supplier files, quotations, purchase orders, delivery receipts, invoices, and payment coordination documents. Coordinate with Finance, Admin, Sales, Operations, and other requesting teams to ensure procurement requests are properly documented and approved. Monitor inventory-related purchasing needs and coordinate with the relevant teams on stock availability, replenishment, and delivery timing. Help identify reliable vendors and maintain updated supplier information. Support cost control through proper canvassing, comparison, and procurement documentation. Government Bidding and Procurement Paperwork Monitor relevant PhilGEPS postings, LGU procurement opportunities, and government bid announcements. Track bid timelines, eligibility requirements, documentary requirements, submission deadlines, clarifications, and post-qualification requirements. Prepare and maintain government procurement trackers, bid checklists, compliance folders, and document repositories. Coordinate with Finance, Legal, HR/Admin, Product, Technical, Sales, and Leadership teams for required bid documents. Assist in preparing administrative documents, technical attachments, eligibility documents, proposal attachments, and other government submission requirements. Ensure government procurement paperwork is complete, organized, timely, and properly reviewed before submission. Coordinate with the Government Partnerships \& Sales Manager while maintaining clear separation of responsibilities. Escalate risks, missing documents, timeline issues, compliance concerns, and submission gaps early. Maintain confidentiality, discretion, and proper documentation in all procurement-related activities. Required Qualifications and Experience At least 3–5 years of experience in procurement, purchasing, supply chain coordination, vendor management, bids and tenders, government procurement documentation, compliance support, or administrative procurement. Familiarity with purchase requests, purchase orders, quotations, canvassing, supplier coordination, delivery documentation, and procurement records. Familiarity with PhilGEPS and Philippine government bidding or procurement documentation is strongly preferred. Strong document management, deadline tracking, and compliance orientation. Highly organized, detail-oriented, discreet, and trustworthy. Strong coordination skills across Finance, Admin, Sales, Operations, and external vendors. Proficient in Google Workspace, Microsoft Office, spreadsheets, PDFs, document control, and procurement trackers. Preferred Qualifications Experience supporting suppliers, distributors, contractors, technology companies, healthcare companies, or service providers that sell to government or institutional clients. Familiarity with LGU procurement, BAC processes, eligibility documents, bid forms, technical proposals, and post-qualification requirements. Experience handling both internal purchasing and external bid support. Experience coordinating with executives, finance teams, legal teams, government affairs teams, or commercial teams. Benefits Company Christmas gift Company events Health insurance Work from home Work Location: Hybrid remote in Makati City
Pawdel Inc.
