Payroll Specialist

Job Description

– Union Payroll We are seeking an experienced Payroll Specialist with strong knowledge of union payroll and direct experience supporting U.S.-based companies. This position is responsible for processing accurate and timely payroll while ensuring compliance with collective bargaining agreements, U.S. wage-and-hour laws, union deductions, benefit requirements, and company policies. Key Responsibilities Process weekly or biweekly payroll for union and non-union employees of U.S.-based companies. Interpret and apply collective bargaining agreements, including wage rates, classifications, overtime rules, shift differentials, premiums, and benefit requirements. Calculate regular wages, overtime, double time, bonuses, reimbursements, retroactive adjustments, and other compensation. Manage union dues, initiation fees, assessments, garnishments, tax withholdings, and other payroll deductions. Calculate and report employer contributions to union health, pension, vacation, training, and other benefit funds. Prepare union payroll reports and remittance documentation by required deadlines. Review timekeeping records and resolve missing punches, incorrect job codes, and pay discrepancies. Maintain accurate employee payroll records, classifications, wage rates, deductions, and benefit elections. Respond to payroll questions from employees, managers, and union representatives. Reconcile payroll registers, deductions, benefit contributions, tax records, and general-ledger entries. Support union, payroll, workers’ compensation, and year-end audits. Assist with quarterly reconciliations, payroll tax reporting, W-2 processing, and other year-end activities. Ensure compliance with applicable U.S. federal, state, and local payroll and wage-and-hour requirements. Identify opportunities to improve payroll accuracy, controls, and efficiency. Protect the confidentiality of employee and payroll information. Required Qualifications At least three years of payroll-processing experience. Direct experience processing union payroll. Experience supporting or working for U.S.-based companies. Demonstrated ability to interpret and apply collective bargaining agreements. Understanding of U.S. federal, state, and local payroll requirements. Experience with overtime, double time, premium pay, union deductions, and benefit-fund contributions. Proficiency with payroll systems, timekeeping platforms, and Microsoft Excel. Strong reconciliation, analytical, and problem-solving skills. Excellent attention to detail and ability to meet strict payroll deadlines. Strong written and verbal English communication skills. Ability to handle confidential employee and payroll information. Preferred Qualifications Experience supporting multiple unions or collective bargaining agreements. Experience processing multi-state U.S. payroll. Experience with construction payroll, certified payroll, or prevailing-wage requirements. Familiarity with U.S. payroll taxes, garnishments, W-2s, and general-ledger reconciliation. CPP or FPC certification. Experience working remotely with U.S.-based employees and leadership teams. Position Details Job type: Full-time Location: remote Schedule Must be available during U.S. business hours