Accounts Payable and Accounting Specialist

Job Description

Our Company At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly. What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally. Role Summary Our client is looking for an Accounts Payable & Accounting Specialist to join their team. This role is responsible for the accurate and timely processing of accounts payable, corporate card, and expense transactions using Ramp and Sage Intacct. The position supports vendor management, expense administration, reconciliations, month-end close, financial reporting, and internal control activities across multiple entities. This self-motivated individual will serve as a key contributor to accounting process improvements, system integrations, and financial data accuracy while partnering closely with U.S.-based stakeholders across multiple time zones. LOCATION: Must be residing in the Philippines – Remote. ENVIRONMENT: Philippines and U.S.-based teams across multiple time zones. LANGUAGE: Excellent English communication skills. WORK SCHEDULE: 7:00am – 4:00pm MST (9:00PM to 6:00AM Philippine Time) POSITION TYPE: Full Time WORK ARRANGEMENT: Remote Requirements Education : Bachelor’s degree in Accounting, Finance, Business, or related field preferred. Experience 3 years of accounting and/or accounts payable experience, or an equivalent combination of education and experience. Experience supporting U.S.-based accounting operations preferred. Working knowledge of U.S. accounts payable practices and vendor management preferred. Experience supporting multi-entity organizations preferred. Experience with cloud-based accounting systems; Sage Intacct experience required. Experience with AP automation and expense management platforms; Ramp preferred. Skills Strong understanding of accounts payable processes, invoice coding, reconciliations, and internal controls. Understanding of ERP integrations and transaction synchronization processes. Strong analytical, reconciliation, and problem-solving skills. Advanced Excel skills for data analysis and account reconciliations. Excellent organizational skills and attention to detail. Ability to communicate effectively with employees, vendors, franchisees, auditors, and leadership. Ability to manage multiple priorities and meet deadlines. Ability to identify and implement process improvements. Strong written and verbal English communication skills. Ability to work effectively within a remote, globally distributed team environment. Ability to provide support during designated U.S. business hours, including participation in scheduled team meetings. Preferred Skills: Ramp or other bill pay platform experience, multi-entity accounting, ERP integrations, automation projects, and process improvement. Essential Functions Process vendor invoices through Ramp, ensuring proper coding, approval routing, and timely payment processing. Monitor invoice approval workflows and follow up on outstanding approvals. Maintain vendor master records in Ramp and Sage Intacct. Coordinate vendor onboarding, including collection and maintenance of W-9s, banking information, and supporting documentation. Assist with annual 1099 preparation and vendor compliance documentation under the direction of the U.S. Accounting team. Research and resolve vendor inquiries. Review employee expense reports and company card transactions for policy compliance and accurate coding, including proper accounting for employee repayment transactions. Monitor and support synchronization of credit card transactions from Ramp to Sage Intacct. Investigate and resolve transaction posting, coding, and integration exceptions. Provide training and support for expense reporting and corporate card processes. Prepare reconciliations for accounts payable, credit card, prepaid, accrual, and related balance sheet accounts. Support financial reporting activities by providing accurate accounts payable and expense-related data. Generate accounts payable aging reports, expense analyses, and management reports. Support internal and external audit requests and maintain documentation. Identify opportunities for automation, process improvements, and strengthened internal controls within Ramp and Sage Intacct. Maintain accounting procedures and process documentation. Collaborate effectively with U.S.-based accounting, finance, and operational teams across multiple time zones. Participate in scheduled meetings during designated U.S. business hours as needed. Maintain accurate documentation and provide timely communication regarding outstanding items, approvals, and issue resolution. Ensure adherence to company confidentiality, data privacy, and information security standards. Support U.S. financial close timelines and reporting deadlines. Perform other duties as assigned.