WeAssist.io
About the Client Corporate Legal Specialists - A full-service law firm advising businesses on corporate transactions, securities, litigation, investments, and regulatory matters. National Reach - Supporting clients across multiple U.S. offices in New York, New Jersey, Philadelphia, Kansas City, Washington D.C., and Texas. Trusted Advisors to Growing Companies - Working closely with entrepreneurs, executives, and investment groups, navigating complex business decisions. Client-focused approach - Emphasizing listening and anticipating client needs to the highest level, at all time A-Player Mentality – They only tolerate and inspire excellence. A cultivated culture of high-performing A-Players About WeAssist Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families Fast \& Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles. Connecting Global Talent – With 100\+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses. Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference. An Inclusive \& Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow. Key Responsibilities of the Legal Billing Specialist Billing \& Invoicing Execution Insurance Defense Billing Corporate \& Transactional Billing Accounts Receivable Support Accounts Payable Support Qualifications Proven Legal Billing Experience (Required) – Strong understanding of billing workflows in a legal environment Insurance Defense Billing (Highly Preferred) – Familiarity with carrier rules and e-billing systems Detail-Oriented Mindset – Able to spot inconsistencies and prevent costly errors Strong Prioritization Skills – Comfortable juggling volume and urgency simultaneously Independent Operator – Can learn quickly and execute without constant oversight Excel Proficiency – Experience with VLOOKUP/XLOOKUP and data tracking Clear Communicator – Proactive, responsive, and aligned with team expectations Responsibilities of the Legal Billing Specialist: Your responsibilities include: Billing \& Invoicing Execution Coordinate monthly billing cycles by confirming time entries across all timekeepers Prepare, review, and finalize pre-bills before submission Ensure invoices are accurate, compliant, and aligned with client-specific requirements Submit invoices on time, following strict billing guidelines and deadlines Open and maintain new matters with correct billing structures and rates Support reporting and tracking of billing performance metrics Insurance Defense Billing Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines Ensure all documentation, approvals, and expense rules are met Identify and resolve billing issues before submission to prevent reductions Navigate and manage submissions across multiple e-billing platforms Corporate \& Transactional Billing Handle a mix of recurring and ad hoc billing requests Execute urgent, time-sensitive invoices tied to deal closures or settlements Manage flat-fee billing arrangements and custom billing structures Prioritize effectively between high-volume and urgent transactional work Accounts Receivable Support Monitor incoming payments and deduction notices via shared inboxes Review and track invoice reductions (50–100/month) Maintain and update AR tracking systems using Excel functions (VLOOKUP/XLOOKUP) Provide summaries of outstanding issues and upcoming deadlines Research invoice statuses through e-billing portals Accounts Payable Support Manage AP inbox and process incoming expense requests Accurately input and code expenses into internal systems Ensure all receipts and documentation are properly stored and accessible Upload payment data into systems like Bill.com Assist with processing and escalating payment requests What’s in it for you? Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to: Fully Remote Role – Work from home while collaborating with a fast-moving U.S. team. Own a High-Impact Role – Be the go-to expert for billing operations Career Growth Opportunity – Grow into advanced responsibilities and potentially mentor future hires Deepen Your Expertise – Work across billing, AR, AP, and financial workflows Make a Real Impact – Your work directly improves efficiency and reduces operational strain. This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our clients’ journey to success! Perks: 13th Month Bonus Permanent work-from-home / remote set-up Health insurance Dental insurance Mental health insurance Great starting salary Growth opportunity Performance-based raises Prizes and bonuses Specifics: Time Full-time; Monday-Friday 9am to 6pm EST Miscellaneous Attire - business casual when in meetings Professional setup Clean background Good camera Good microphone Strong wifi Tech Stack Must-have: Microsoft Office Suite – Outlook, Excel, Teams Microsoft Excel – Data tracking, reporting Zoom – Internal and external communication Highly Preferred: Carrot (Billing Platform) – Primary system used for billing workflows E-Billing Platforms – LegalX, Legal Exchange, Tymetrix 360, CounselLink, Legal Tracker, LSS Bill.com – Accounts payable and payment processing Compensation Fixed Rate: $9,600 to $14,400/yr Pay: Php50,000\.00 - Php70,000\.00 per month Benefits Additional leave Health insurance Work from home Experience: Legal Billing : 1 year (Required) Insurance Defense Billing: 1 year (Preferred) Work Location: Remote
WeAssist.io
