Ateneo de Manila University
Job Description The Administrative Assistant VI provides administrative, clerical, and operational support to ensure the efficient functioning of student services at Ateneo Senior High School. This position also assists in the timely delivery and continuous improvement of student programs and services, ensuring alignment with the mission, vision, and objectives of the school. Main Duties and Responsibilities: Frontline and Secretarial Support Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned Oversees and manages the calendar, meeting, and appointment schedules of the Office for services like the Family Orientation Conferences and Exit Interviews Receives and records Office correspondences and communication materials, and carries out appropriate actions Takes minutes of meetings and documents key discussions, agreements, and action points Resource Management Support Oversees the physical upkeep of the office and ensures that job orders for various equipment repair and maintenance services are properly coordinated Ensures that office supplies and resources are replenished, properly stored, and in good working condition Assists in monitoring and preparing the student services budgets by tracking expenses, maintaining the ledgers, and preparing reports Student Services Support Supports the delivery, tracking, and monitoring of internal student services (e.g., Food Services, Security/Campus Safety and Mobility, Student Uniforms, Student RFIDs, Grade 11 Family Orientation Conferences, and Grade 12 Exit FGDs) by coordinating schedules, managing logistics, and ensuring timely follow-through in line with established standards Receives and records lost and found items, and ensures proper storage and safekeeping of unclaimed items in coordination with the Office of the Assistant Principal for Administration Coordination and Logistical Support Handles coordination and logistical support requirements for meetings, office activities, and events, including coordination with various University offices/units such as CFMO, CSMO, OFSQA, AShop, and UMCO for facility, safety, and other related arrangements Coordinates with accredited suppliers to ensure timely delivery of student services (e.g., supplier for student ID lanyards, cafeteria concessionaire, etc.) Data and Records Management Support Maintains accurate records of student services, events, meetings, and program outcomes, and facilitates disposal of old files and records according to University guidelines Assists in maintaining student lists, IDs, and RFID information for distribution to relevant offices Assists in the collection and presentation of data by gathering the surveys, feedback forms, and community sensing initiatives Performs other duties as may be assigned by the immediate supervisor, or any authorized representative Minimum Qualifications Knowledge, Skills, and Abilities: Technological Savvy: Ability to utilize information technology and computer and internet systems to accomplish tasks Secretarial and Administrative Support: Knowledge of administrative and office procedures and systems, such as word processing, managing files and records, designing forms, and workplace terminology Communication Skills: Ability to communicate tactfully and sensitively with all types of personalities and predispositions, utilizing different media directed at different audiences/stakeholders Time Management Skills: Ability to use one’s time and resources efficiently and effectively Customer Service Skills: Ability to understand client perspectives and respond to their needs with urgency and serious attention; This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction Coordination Skills: Ability to proactively coordinate, mediate, and manage actions in relation to others Records Management: Ability to systematically organize, store, update, and protect Office and Staff-related records throughout their life cycle, from the time of creation or receipt to their eventual disposition/turnover Education and Experience Requirements: Graduate of any Bachelor’s degree With at least three (3) years of relevant work experience Jobs Summary Job Level Entry Level / Junior, Apprentice Job Category Administration and Coordination Educational Requirement Bachelor's degree graduate Recruiter response to application Once in a while Office Address Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines Industry Higher Education / Academia Vacancy 1 opening Website http://www.ateneo.edu/ Feel secure when applying: look for the verified icon and always do your research on a company. Avoid and report situations when employers require payment or work without compensation as part of their application process. Report this job About Ateneo de Manila University Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals. 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Ateneo de Manila University
