GrowthAssistant
Who We Are GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we’re a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul. The Opportunity We’re hiring an Outreach Operations Assistant to support a fast-paced recruiting team at a high-growth technology company — executing highly structured outbound email and LinkedIn outreach campaigns to potential candidates using predefined templates, monitoring campaign activity for accuracy, and maintaining clean documentation across all outreach workflows. This role is not about sourcing candidates or writing original copy; it’s about precise, consistent, process-driven execution that the recruiting team can depend on without follow-up or rework. The ideal candidate is exceptionally detail-oriented, thrives in structured environments, and knows when to flag an edge case rather than make an independent call. What Your Day-to-Day Will Look Like Campaign Execution: Execute outbound email and LinkedIn outreach campaigns in Gem using provided templates and instructions — selecting and sending the correct campaigns to candidate lists requested by the team via Slack, and ensuring all outreach is active, accurate, and up to date. Warm Outreach Review: Review past candidate threads to determine the appropriate recruiter and messaging approach for warm outreach — applying simple judgment to select the right template and timing for individual cases using existing guidelines. Tracking & Documentation: Track outreach status, special cases, and campaign variations in shared documentation; log candidate responses from LinkedIn accurately in internal systems; and keep all outreach records organized and current. Weekly Audits: Perform weekly audits of email campaigns — checking for bounced emails, updating contact records, and reviewing LinkedIn outreach activity to ensure nothing is missed or out of date. Special Case Management: Appropriately handle roles or candidates with multiple campaigns or special handling requirements, communicating to the team per established instructions and flagging unclear or unusual situations rather than making independent decisions. Slack Monitoring & Responsiveness: Monitor Slack channels consistently for outreach-related requests, updates, and changes from the team — prioritizing tasks based on urgency and acting quickly on new instructions. What You Bring Attention to Detail & Accuracy: Exceptionally strong attention to detail with a demonstrated ability to follow documented processes precisely and consistently — catching errors before they become problems and maintaining accuracy across high-volume, repetitive workflows. Organization & Process Discipline: High level of organization and genuine comfort managing structured, process-driven work — with strong written comprehension and the ability to apply templates appropriately across varying candidate situations. Systems Thinking & Platform Agility: A natural systems-thinker who can quickly learn and explore new platforms — with the ability to prioritize tasks based on urgency and adapt to changing instructions without losing execution quality. Judgment & Communication: Willingness to ask questions, escalate unclear situations, and communicate proactively rather than guessing — paired with the maturity to distinguish between situations that need a flag and those that can be handled per existing templates. Availability: Available to work US business hours; PST is preferred, EST is also accepted. Training will be provided on Gem and Coda. Bonus Points if: You have a background in recruiting, sourcing, or recruiting operations. You have experience with outreach sequencing or CRM-style tools. You have familiarity with LinkedIn messaging or candidate communications. You have experience working in highly process-driven or administrative roles. What We Offer At GrowthAssistant, you aren’t just joining a company; you’re joining a movement to redefine how the world’s best brands scale. We believe that the right talent, placed in the right role, changes everything — and that starts with how we take care of you. We support your life inside and outside of work with a comprehensive benefits package: Fully Remote: 100% Remote work environment, never fight traffic again Health Coverage: HMO or Healthcare Stipend (depending on location) after 90 days of service Time to Recharge: 7 Paid Holidays and up to 6 PTO days per year Family First: Parental leave after 1 year of service We offer additional incentives for go-getters and proven performers! $25 monthly perfect attendance bonus Performance bonus Anniversary bonus ($100 at 1 year; $200 at 2 years) Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client Your Application Roadmap You’ve applied, now let’s get to work. Here’s the play-by-play: Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles. Step 2 Recruiter Interview: If we believe we have a great client match, we’ll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick. Step 3 Online Assessment: This is your chance to shine! You’ll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you. Step 4 Match Interview: You’ll meet with one of our Senior Leaders for a deep-dive validation to ensure we’re matching you with the right opportunity. This is your moment to bring your A-game and really shine — it’s the final step for many of our roles! Depending on the client, there are sometimes 2 additional steps: Step 5 15-min Prep Call: We’ve got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you’re 100% ready. Step 6 Client Interview: You’ll meet the client to discuss how you’ll help them scale and succeed. Bring your metrics and be on your A-game — this is your last chance to make a great first impression! Join our 100% remote global team today, and grow with GrowthAssistant! GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.
GrowthAssistant
