Personal Assistant

Job Description

Executive Personal Assistant & Company Coordinator We are looking for a highly organised, proactive and professional Executive Personal Assistant & Company Coordinator to support the Founder while also helping to manage the day-to-day administration and coordination of the wider business. This is a varied role suited to someone who is confident managing both personal and business responsibilities , can work independently, and takes pride in keeping everything organised, up to date and running smoothly. You will act as a key point of support to the Founder and a central point of coordination across the company. Key Responsibilities Manage the Founder’s diary, meetings, appointments and reminders. Coordinate business and personal travel, including flights, hotels, transfers and itineraries. Manage telephone calls, emails, WhatsApp messages and general correspondence. Act as a professional first point of contact for clients, suppliers and business partners. Support customer service and ensure enquiries are responded to and followed up promptly. Coordinate internal meetings and follow up with team members on outstanding actions. Keep track of deadlines, tasks, appointments, renewals and important company matters. Assist with company administration, documents, records and general organisation. Prepare meeting notes, correspondence, reports and basic presentations where required. Liaise with suppliers, clients, accountants, service providers and external partners. Assist with personal appointments, reservations, purchases, research and other PA-related tasks. Coordinate deliveries, collections and occasional personal or business errands. Help ensure the Founder is prepared for meetings, travel and important appointments. Maintain confidentiality when dealing with sensitive personal and business information. About You We are looking for someone who is: Exceptionally organised and detail-oriented. Proactive and able to work without constant supervision. Confident managing multiple priorities at the same time. Professional, discreet and trustworthy. An excellent communicator with a strong telephone manner. Customer-focused and comfortable dealing with VIP clients and senior professionals. Able to work quickly and calmly when priorities change. Strong at following up and ensuring tasks are completed. Comfortable using Microsoft Office, email, calendars, WhatsApp and cloud-based systems. Confident conducting online research and sourcing information quickly. Previous experience as a Personal Assistant, Executive Assistant, Office Manager, Company Coordinator, Concierge or similar role is preferred. Experience within luxury, hospitality, travel, events, fashion, concierge or premium customer service would be an advantage. The Role This is not a traditional PA position. You will be expected to understand what is happening across both the Founder’s schedule and the wider company, ensuring important matters are not missed and that tasks are followed through to completion. You should be someone who naturally thinks ahead and can confidently answer: What needs to be done? What is outstanding? Who needs to be chased? What is happening next? If you enjoy being organised, solving problems, supporting a fast-moving business and becoming a trusted right-hand person to a Founder, we would love to hear from you.